Eastern WV Rural Health Education Consortium
Board Meeting Minutes
DATE: 10/21/03 TIME: 1:00 p.m. PLACE: The Bank of Romney Community Center, Romney, WV
The following persons were present:
Sandra Baker, former Community Representative
Cindy Barr, Shenandoah Valley Medical System
Jaime Bland, RHEP Administrative Assistant
Annette Boggs, Community Representative
Patty Dorsey, Community Representative
Robert L. Harman, Grant Memorial Hospital
Lisa Hileman, Community Representative
Gary Johnson, E.A. Hawse Health Center
Julie Kesner, RHEP Community Service Assistant
Kimberly Kline, Community Representative
Gaye Mitchell, Community Representative
Pat Nolan, War Memorial Hospital
Barbara Norton, Community Representative
Jane Sullivan, RHEP Coordinator
Malinda Turner, RHEP Coordinator
Jeanne Wooten, Veterans Affairs Medical Center
The meeting was called to order by Mrs. Mitchell, Board Chairperson. There was a quorum of Board members present.
AGENDA ITEM: APPROVAL OF MINUTES
DISCUSSION: There were no corrections or omissions to the August minutes.
ACTION: The minutes were approved as circulated (Motion: Hileman, Wooten). Motion passed.
FOLLOW-UP: None required.
AGENDA ITEM: AHEC UPDATE
DISCUSSION: Mr. Harman reported that the combining of the Boards for the Eastern Area Health Education Center (AHEC) and the consortium will not take place.
ACTION: Received as information.
FOLLOW-UP: None required.
AGENDA ITEM: MEMBERSHIP APPLICATION
DISCUSSION: The Board reviewed the application from the Grant County Board of Education to become a consortium member. This site will train West Virginia University nursing students.
ACTION: The membership application for the Grant County Board of Education was approved (Nolan, Norton). Motion passed.
FOLLOW-UP: None required.
AGENDA ITEM: WVRHEP ADVISORY PANEL REPORT
DISCUSSION: Mrs. Mitchell and Mrs. Turner reported on the September WVRHEP Advisory Panel and Committee meetings. The Finance Committee did not meet. The Schools Committee discussed the variance request that was submitted by the WVU Eastern Division. This request was approved and will allow the 3rd year WVU Eastern Division students to count the half day they spend in their 24 week blocks as their one month rural rotation for RHEP. Also, discussed by the Schools Committee was adding Martinsburg to the forbidden cities list. This list was created when the RHI Act was funded. The list has not changed since then. There were two concerns raised. One is that Martinsburg is being considered more urban and not rural. The second is that students not be allowed to do their RHEP rotations at their home campus. The Schools Committee requested Mrs. Mitchell and Mrs. Turner provide input into this discussion on behalf of the consortium. Mrs. Mitchell stated that the population in which the health care providers serve in Martinsburg is rural. Mrs. Turner recommended the RHEP program define the criteria for a forbidden city. It was also discussed that this issue may resolve itself based on the lack of available preceptors. The Schools Committee could not come to a consensus on this discussion and took no action. Mrs. Mitchell requested the Board discuss the issues and determine its position on this issue.
ACTION: The consensus of the Board is that Martinsburg should not be added to the forbidden cities list at the present time and that the RHEP program should develop the criteria for classification as a forbidden city.
FOLLOW-UP: Continue to monitor.
AGENDA ITEM: WVRHEP FINANCE COMMITTEE MEETING
DISCUSSION: A WVRHEP Finance Committee meeting was held on September 30th. Mr Harman, Mrs. Mitchell, Mrs. Turner and Sandy Michaels, Grant Memorial Hospital Chief Financial Officer, attended this meeting. Chancellor Mike Mullens was expected to attend the meeting but was at another event in the state that day. The Finance Committee discussed the process of allocating the FY 2004/2005 funding. The Committee came up with the following five guiding principles:
1. Each consortium must be allocated resources adequate to meet program goals.
2. There are common costs to each consortia.
3. Consortia must operate as efficiently as possible.
4. Resources for other than common costs should be allocated based on current student utilization.
5. The 12 consortia should consider the feasibility of consolidation to achieve greater efficiency.
Consortium representatives were pleased with the discussion. The consortium's position has been that each consortium be given a pre-determined amount for common costs and the remainder of funding available be allocated based on student numbers. The consortium has not received minutes from the meeting or any information detailing the amount of funding based on the model discussed. The consortium representatives were under the impression this information must be supplied to the Chancellor by November 1.
The Board was provided copies of the savings analysis prepared by Ms. Michaels on the purchase of company cars and the purchase of the Martinsburg house. Mr. Harman felt it was important for all Board members to be aware of and familiar with this information.
The Board was also provided a copy of a spreadsheet prepared by Grant Memorial Hospital on the RHI Funds. This spreadsheet shows how the consortium has received and expended funds for the RHI program since its inception.
ACTION: Received as information.
FOLLOW-UP: An update will be provided at the next meeting.
ADJOURNMENT: 2:10 p.m.
Gaye Mitchell, Board Chairperson