RHEP Site Coordinator Meeting

Days Inn

Approved June 6, 2006

March 14, 2006

 

 

Lora Adkins called the meeting to order at 9:00 AM. 

 

Those attending in addition to Adkins were RHEP staff Anna Reno,  Kathryn Greenlief, Chuck Conner, Crystal Welch, Georgianna Tillis, Dalena Riggs, and Malinda Turner; and ORH staff Hilda Heady, April Vestal and Derrick Day.

 

Approval of minutes was tabled until next meeting.

 

Penny reviewed Next Steps.

 

  1. Continue letting Hilda and April know your 3 X 3 contacts (completed)

 

  1. Chuck, Elizabeth & Parr to prepare a Position Paper and send to the Site Coordinators for review prior to February 21st. meeting. (on-going)

 

  1. Chuck, Jodie & April will work on more defined Tracker Reporting (on-going)

 

  1. Sonnie to email us the schedule of “keep” screenings & contact information (completed)

 

  1. Email Jodie any further questions concerning level of sites (completed)

 

  1. Thank the following:  House Government Organization, Senate Education, House Education & Finance Committee and invite them to the dinner (completed)

 

  1. April will email us the guest list prior to the dinner (completed)

 

  1. Get your award nominations in to April ASAP – due by February 1 (completed)

 

 

Office of Rural Health

 

Hilda and April thanked everyone for the feedback on the Legislative Day activities.  April reported that she had attended the HSTA day in Charleston as well.  HSTA was requesting additional funding and she was able to listen in on the reading of the HB4069 on the Senate floor.

 

Levels Policy 2004-02 is up for revision.  The language calls for review every 4 years.  Currently that would be July 2010.  Hilda and Jodie will be informally monitoring for glaring problems.  It was discussed and the SC decided that they should review the language and draft a statement on the issue.  Malinda will provide leadership on that. 

 

Committee Reports

 

Evaluation – Dalena reported that the response rate is up to 77% on the evaluations.  AHEC review is coming up w/ HRSA office.  Sheryl Tennent is gone and they will be looking at the position description before posting the job.

 

Joint Outreach/Curriculum/Schools – Kathryn reported that the Levels Policy is being reviewed.   Faculty Development Committee is working on Service Learning and developing IDS/IDE objectives for sites.

 

Recruitment/Retention – Anna reported that Alisha Tyler reported that a total of 16 awards will be given out for a total of $240,000 this year from the Scholarship Program.  8 medicine @ $20,000 each, 6 Nurse Practitioners @ $10,000 each and 2 Physical Therapy @ $10,000 each.  This is the first time they have given out the PT awards. 

 

Anna also reported that the health careers is online now at www.wvhealthcareers.com.

 

Finance – Chuck reported that quarterly reports were approved from sites.  Margaret will develop the method or suggested format for requesting funding related to the “fund balances” that will redistribute funds among sites.  He also reported that Development Officer would be based in Charleston office at the WVU/Charleston campus.  The committee will include Chuck, Parr, Sharon Giles and Tom Hefner. 

 

Student Advisory has not met.

 

Faculty Development Days – April reported that a Faculty Development is being planned for a specific group of Faculty at WVSOM on Communication on July 29-30.  This will be an invitation only.  A regular FDD will be offered in the Spring of 2007.  Details to follow.

 

Strategic Planning – see Advisory Panel for report

 

AHEC Report – Hilda reminded the group that the AHEC federal review is coming up.

 

AHEC/RHEP Joint meeting – Kathryn reported that it flowed very well and comments were good.  It was a very productive session.  Next meeting will be held in April during the Seminar in Lansing,WV.

 

Retreat Committee – Lora passed around a rooming request list and asked that everyone indicate who will be eating what meals.  Support Staff meeting will be facilitated by Kim and Rhonda and Lora will attend to assist.  Georgianna reported the CARDIAC portion and said that the CARDIAC staff is planning a full four hours. 

 

Chuck asked SC’s to consider CCPH membership.  The fall conference will be held in Minneapolis, MN.

 

Hilda reported that the next NRHA meeting will be held in Reno, NV in May.  The 2007 Conference will be in Anchorage, AK and the 2008 meeting will be in Miami, FL.

 

Derrick reported that the small group training had gone well in Morgantown. He is planning a session in Charleston and commented that Georgianna had offered to host a session in Point Pleasant. 

 

Chuck shared the Next Steps.  They were:

 

  1. Elizabeth, Parr, and Chuck to prepare a Position Paper for site coordinator review prior to sending it to Strategic Planning Committee.

 

  1. SC’s to contact Derrick with any changes to preceptors (additions/deletions/level changes).

 

  1. Malinda will coordinate site coordinator comments on level designations for the school committee by 05-15-2006. This will include aspects such as time frames/review process/decisions made/when to post/impact to sites.

 

  1. Carla will update the SC and staff contact list.

 

  1. Derrick will email Jody Jackson’s Recruitment/Retention Power Point Presentation to SCs.

 

  1. Chuck will ask Kim and Rhonda to develop the support staff agenda for the retreat by March 24th and email it to Site Coordinators Support Staff, and AHEC Directors for dissemination to there support staff.

 

  1. Chuck will email information on the Community-Campus Partnerships for Health organization to Site Coordinators and AHEC Directors for consideration of membership.

 

Dalena shared the critique comments.

 

Meeting adjourned about 11:45 AM. 

 

 

Submitted by:

 

 

Georgianna S. Tillis

 

 

 

Site Coordinator Team Positions as of July, 2005

Facilitator (July 1, 2005 - December 31, 2005):            Anna Reno

                 (January 1, 2006 – June 30, 2006)              Lora Adkins

Agenda Maker:                                                            Sonnie Strader

Minute Taker:                                                               Georgianna Tillis

Next Steps:                                                                  Penny Asbury

Group Agreements/Phone List/Secretary:                      Carla Campbell

Critique:                                                                       Dalena Riggs

GASP:                                                                         Chuck Conner/Elizabeth Richmond

 

Committees: (August 1, 2005 – June 30, 2006)

Advisory Panel *:                                                         Sonnie Strader (Penny Asbury)

Curriculum:                                                                   Kathryn Greenlief & Amber Crist (Sonnie Strader)

R & R:                                                                         Anna Reno/Sonnie Strader (Kathryn Greenlief)

Faculty Development:                                                   Penny Asbury & Crystal Welch (Sonnie Strader)

IT:                                                                                Chuck Conner/Lora Adkins (Carla Campbell)

Evaluation:                                                                    Lora Adkins/Dalena Riggs (Sonnie Strader)

School:                                                             Elizabeth Richmond/Carla Campbell (Malinda)

Finance:                                                                        Malinda Turner/Chuck Conner (Amber Crist)

Student Advisory:                                                         Chuck Conner/Carla Campbell (Georgianna)

 

*elected position

(Name) signifies the alternate for that position

 

 

Meeting Schedule for 2006

           

January 24

February 21

March 13-14

April 5-7 (RHEP/AHEC Seminar)

May 9 (Braxton LRC)

June 6 (short)

July 11 (Braxton LRC)

August 8 (Braxton LRC)

September 12 (short)

October 10 (Braxton LRC)

November 14

December  TBA