RHEP Site Coordinator Meeting

WVSOM Lewisburg

Approved December 6, 2005

October 14, 2005

 

Present: Penny Asbury, Dalena Riggs, Sonnie Strader, Kathryn Greenlief, Anna Reno, Crystal Welch, April vestal, Chuck Conner, Hilda Heady, Carla Campbell, Amber Crist, Malinda Turner, Elizabeth Richmond, Malcolm Modrzakowski, Patti Crawford, and Stephanie Shuler

 

Absent: Lora Adkins and Georgianna Tillis

 

Anna called the meeting to order at 9:22 am.

 

As a check-in each person attending shared what they like most about this time of year.

 

The September minutes were tabled until November.

 

Penny reviewed the Next Steps from September.  They were:

 

  1. Site Coordinators and their AHEC Directors need to come up with three (3) objectives that would enhance the RHEP/AHEC Partnership and email to April by September 30. (Ongoing)

 

2.   S/C first report on the 3 X 3 visits are due to April by Friday August 19 and every Friday thereafter.  ALL VISITS MUST BE COMPLETED BY THE END OF NOVEMBER.  PLEASE REPORT VISITS AS THEY OCCUR TO BOTH HILDA AND APRIL. (Ongoing)

 

3.   April and Sandra will continue to work on a date for a joint AHEC and S/C Meeting and will report to us as soon as possible. (Ongoing)

 

4.   Lora will contact Jodie about how to report IDE sessions on TRACKER. (Ongoing)

 

5.   Hilda will review SC responses regarding reasons they feel number of people impacted by community service/service learning activities are down, and then send SC’s her response to PERD regarding the lower numbers.  (Done)

 

6.  Site Coordinators need to let April know the number of positions lost (OSCD, Administrative, support staff, etc.) that could have impacted the lower community service numbers, by Friday, Sept. 16.  (Done)

 

7.   Send an email to Derrick regarding any training ideas we would be interested in, by September 30.  (Need to complete)

 

8.   Bring gift baskets to Faculty Development Conference.  (Done)

 

9.   Central AHEC is collecting items/donations for Katrina victims.  Items needed are: hair dryers, alarm clocks, umbrellas, watches, ethnic beauty and hair supplies, disposable cameras and cash donations which will be used for transportation.  (Checks should be made to the Preston County Health Department).  Bring your donations to the FDC.  (Done)

 

10. Sandra will send out a list of items to be collected, along with the address of the Preston County Health Department.  (Done)

 

11. If you are interested in ordering bottled water from Allegheny Products send your name to Elizabeth Richmond.  (Done)

 

12. R & R data must be verified by October 15.  If you cannot complete the verification by that date please contact Jodie Jackson.  (Extended to November 1, 2005)

 

Guest Speakers:

Malcolm Modrzakowski, PhD at WVSOM discussed the Problem-Based Learning (PBL) track at WVSOM.  This cased-based learning track included 24-40 students annually with an 8:2 student to faculty ratio.  Students are responsible for their individual learning and demonstrate improved language, skills and retention of information.

 

Stephanie Shuler, BS at WVSOM reviewed the ten consortia of WV that make up WVSOM’s statewide campus.  Those ten areas include: Beckley, Logan, Eastern, Charleston, Clarksburg, Parkersburg, Lewisburg, Princeton, Wheeling and Huntington.  Next year all students will utilize the statewide campus during their 3rd year except for the following times: vacation, elective and Family Medicine I and II.  Selections for next year will be made between Thanksgiving and Christmas.  A group is involved in a pilot group that spends 4 months in statewide campus sites and out-of- state for the remaining rotations.

 

Other WVSOM concerns discussed include:

à        “RHEP vs. In”

à        Participating in RHEP after requirements have been completed

à        Choosing which rotations are RHEP in advance

à        RHEP should no longer be considered an “add-on” by schools

 

Office of Rural Health:

Hilda updated the group on the recent report submitted to PERD (Performance Evaluation Research Division).  This report included the rising cost of housing and transportation for the RHEP Program.  She also reviewed her request to HEPC (Higher Education Policy Commission) for the $500,000 improvement package for RHEP. 

 

The 3x3 campaign is still underway. RHEP “outcomes” need to be highlighted and all new members should be contacted by the end of November.  All questions from Legislators should be sent to Hilda.

 

Title VII funding is still pending.  Two WV AHEC/RHEP trained physicians briefed the Senate concerning this funding- Chris Howard, D.O. and Krista Hopkins, MD. 

 

Other ORH items include:

à        The RHEP survey of alumni has now a 62% rate of return.

à        Bruce Flack is the interim Chancellor while a national search is taking place to replace Chancellor Mullins.

à        The rural fair at WVU has been tentatively scheduled for Jan.24th 9-5 pm.  This year the mock IDS may be replaced by an IDS/IDE overview.

à        The first regular joint meeting of AHEC/RHEP will be held in Feb. 2006.

à        Legislative Day will be held Feb. 20th with an AHEC/RHEP Geriatric training to follow on the 21st. 

à        Hilda plans to take an extended leave from Thanksgiving to Mid-January.

à        Rural Health Conference in late October- includes annual membership dues

 

Strategic Planning:

The following suggestions were shared to be items of discussion for the Nov. 14th AHEC/RHEP Strategic Planning Session:

à        Linkage between campus and community concerning rural curriculum

à        HSTA/RHEP reporting issues

à        Level system applied to the disciplines

à        Impact of level system on the interdisciplinary environment

à        Comparison of all level sites

à        Low SERFE numbers

à        Loss of AHEC Bioterrorism funding

à        Need for RHEP grant writer

à        TRACKER discrepancies

à        Website improvements and IT concerns

 

AHEC Reports:

Western-plans to have an AHEC CARDIAC team

Northern- has retained several new preceptors

Eastern- had a team in September and plans to have another in November

Central- plans to emphasize the HSTA to AHEC pipeline and host teams led by not only medical residents but other graduate trainees

Southeastern- has a team for the first time in Summers County and continues to meet jointly with SEEC and the Gorge Connection to review objectives and 3x3 campaign.

 

Next Steps

 

1)     S/C to continue to report to April on the 3 X 3 visits every Friday.  Please report visits as they occur to both Hilda & April. 

 

2)     Lora will contact Jodie about how to report IDE sessions on the Tracker System.         

 

3)     R & R data must be verified by November 1, 2005.  If you cannot complete the verifications by that date, contact Joe Jackson.

 

4)     April will work with Mike and Derrick to set up an “IT” Meeting with Site Coordinators

 

5)      Send Derrick an email regarding any training ideas you are interested in.            

 

Meeting adjourned at 12:15 pm without finishing agenda due to lack of time.

 

Respectfully submitted by:  Elizabeth F Richmond

 

Site Coordinator Team Positions as of July, 2005

Facilitator (July 1, 2005 - December 31, 2005):            Anna Reno

                 (January 1, 2006 – June 30, 2006)              Lora Adkins

Agenda Maker:                                                            Sonnie Strader

Minute Taker:                                                               Georgianna Tillis

Next Steps:                                                                  Penny Asbury

Group Agreements/Phone List/Secretary:                      Carla Campbell

Critique:                                                                       Dalena Riggs

GASP:                                                                         Chuck Conner/Elizabeth Richmond

 

Committees: (August 1, 2004 – June 30, 2005)

Advisory Panel *:                                                         Sonnie Strader (Penny Asbury)

Curriculum:                                                                   Kathryn Greenlief & Amber Crist (Sonnie Strader)

R & R:                                                                         Anna Reno/Sonnie Strader (Kathryn Greenlief)

Faculty Development:                                                   Penny Asbury & Crystal Welch (Sonnie Strader)

IT:                                                                                Chuck Conner/Lora Adkins (Carla Campbell)

Evaluation:                                                                    Lora Adkins/Dalena Riggs (Sonnie Strader)

School:                                                             Elizabeth Richmond/Carla Campbell (Malinda)

Finance:                                                                        Malinda Turner/Chuck Conner (Amber Crist)

Student Advisory:                                                         Chuck Conner/Carla Campbell (Georgianna)

 

*elected position

(Name) signifies the alternate for that position

 

 

Meeting Schedule for 2005

           

November 15 (short)                            December 6