RHEP Site Coordinator Meeting

Days Inn, Flatwoods

Approved July 20, 2004

May 18, 2004

 

 

Present:  Chuck Conner, Elizabeth Richmond, Robert Blake, Penny Asbury, Georgianna Tillis, Jane Sullivan, Parr Thacker, Lora Adkins, Carla Campbell, Sonnie Strader, Judy Koehler, Kathryn Greenlief, Malinda Turner, Steve Thomas, Shannon Bell and Anna Reno and Dalena Riggs; and from the ORH, April Vestal, Sandra Pope and Derrick Day.

 

Sonnie called the meeting to order around 9:05 a.m. 

 

The approval of the January, March and April minutes was approved on a motion from Chuck and seconded by Carla.

 

Next Steps were reviewed from April.  They were:

 

1)      Site Coordinators to send Hilda response to resolution ASAP or before the May 1 deadline. (done)

 

2)      Site Coordinators to receive an email with an Excel File of Community Service Activities that have primary counties missing.  If you are one of those counties, please complete and send back to Jodie ASAP. (done)

 

3)      Hilda will have Margaret email all Site Coordinators their final 04/05 Budget. (done)

 

4)      If any Site Coordinators have questions or concerns about the new IDS policy, please let April know. (done)

 

5)      Site Coordinators were assigned to fill in those that were not present at the retreat ASAP. (done) 

 

6)      Email ideas on incentives for rotations to Judy or Penny. (done)

 

7)      Hilda suggested that all Site Coordinators send Thank You notes to your representatives who are working on the Task Force Team. (done)

 

8)      April will send out an email asking Site Coordinators for available dates to hold the Student/Site Coordinator Meeting. (on-going)

 

Committee Reports: 

 

Evaluation Committee report was given by Judy. Barry Linger reported on the new curriculum model being used at WVU's Eastern Division for 3rd year students. This model was based on the

Yankton Model from South Dakota.  However, there are differences that make WVU ED the only school offering the Eastern Division Longitudinal Program.  Students do one day per week in each primary care setting rather that 4-6 weeks in one.  Didactics will be done on Fridays only.

Evaluations will be done at mid-term and at the term's end.  The terms will be 2-24 weeks modules.  This has also been offered to WVSOM and Marshall.  WVSOM will participate at the beginning in July of this year.  Marshall is not able to at this point. Also, WVU ED guarantees

entry to medical school to those students who complete MEDSTEP (Medical Students in the Eastern Panhandle) which partners with Shepherd University. 

 

The Joint Outreach-Curriculum Committee report was given by Shannon.  She reported that Dr. Henry Taylor had compiled a one-page synopsis for the visions document that is very good.

 

School Committee meeting discussed the needle stick policy along with some discussion on the site selection process.  They also heard a motion (which passed) to recommend that Martinsburg be added to the list of restricted cities.  They also discussed the implications of every preceptor needing a faculty appointment for each school who will be sending students to them.  The committee has asked SC to indicate in Tracker where each preceptor has an appointment.  Dr. Ferrari also asked that the SC feel free to check with campus if a student is asking for several days off during a rotation to verify the need of that time off.

 

Finance Committee report was presented by Malinda and Parr.  They reported that the Task Force recommendations were acted upon.  The wording has been changed in the Capital expenditures portion of Policy 2001-04.  Only expenditures $2,500 or greater will need approval now.  The purchase of vehicles and real property/building will no longer be allowed.  Finally the committee has asked that each consortium submit a time line for implementation on the merger and task force recommendations and report at each meeting over the next year.

 

Recruitment and Retention Committee:  Judy reported that the Brody, Baker and Jackson “tiered plan” was discussed and had the support of the committee.  The AHEC Executive Directors reported on activities in their regions.  Adkins and Wheeler gave a recruiting report from the Division of Recruiting.  Finally she reported that the Job Fair at WVU has been set for November.

 

 

AHEC Report

 

Sandra Pope reported that the AHEC Central office is planning a retreat for AHEC/RHEP training.  It will be held on August 18-20 at the WVU Eastern Division campus.  There will be a site visit to the Harpers Ferry Clinic and each AHEC director will be giving an overview of activities in that region.  Sandra also reported that the cost share information needs to be reported by SCs to the AHEC directors ASAP.  

 

Office of Rural Health

 

April reported that Hilda was absent to attend the funeral of a close friend.   But April reported that Hilda wanted to thank everyone for their support in the Task Force process going on right now.  April encouraged people to offer an alternate to any part of the plan that they feel might make a stronger solution to that issue.  She commented that SC need to lead the consortium boards during this time.  She urged SC to be courageous and see this as an opportunity for strengthening the overall program. 

 

Other concerns:

 

Judy reminded us that June is time to select representation on the various committees once again.  It was decided not to hold a June meeting and hold elections in July.  The next meeting date is July 20th.

 

Penny shared the next steps to include:

 

 

  1. April to develop date with Site Coordinators on a date for the students/S/C Meeting

 

  1. Send Elizabeth documentation on progress of Faculty Appointments in your consortia.  Also send suggestions on how to speed up progress.  Elizabeth will compile information.

 

  1. Committee of Unencumbered Funds (Carla, Parr, Chuck & David Hughs) wants your suggestions on how the unencumbered funds should be expended.

 

  1. Each consortia to give a timeline on implementations of  consolidations, changes, & cost savings to the Finance Committee by September 1.

 

  1. Site Coordinators make sure to send your cost share information to your AHEC Director.

 

  1. Anyone that ideas or suggestions on ideas or presentations for the August 18-20 AHEC Conference, please let Georgianna know.

 

  1. April will confirm the date of the Marshall Rural Health Fair which is tentatively scheduled for July 27, 4-6 p.m

 

  1. Site Coordinators were reminded about the summer Cardiac Training on June 17 in Morgantown and July 8 in Beckley.  Remind your School Nurses and make sure they are registered to attend one of the sessions.

 

 

Meeting adjourned at noon.

 

 

 

 

 

Submitted by:

 

Georgianna Tillis