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RHEP Site
Coordinator Meeting
Opossum Creek
Retreat, Fayetteville , WV
Approved
April 23, 2004
Present: Chuck Conner, Elizabeth Richmond, Robert
Blake, Penny Asbury, Georgianna Tillis, Jane Sullivan, Parr Thacker, Lora
Adkins, Robin Schimmel, Carla Campbell, Sonnie
Strader, Judy Koehler, and Dalena Riggs; and from the
ORH, Hilda Heady, April Vestal and Derrick Day.
Absent: Kathryn Greenlief,
Malinda Turner, Steve Thomas, Shannon Bell and Anna
Reno.
Parr called the meeting to order around
The approval of the last two sets of minutes was
tabled. These will be reviewed in May.
Next Steps were reviewed from March. They were:
- Respond to Derrick by
email on your email services and where your computers are. Send any thoughts or suggestions to
Derrick on DSL and Charter. (Done)
- By March 22, let
Margaret know what your unencumbered fund balance is on your current
Budget. (Done)
3. Each
consortium should send responses to the resolution (from State Advisory Board
at November 2003 meeting) to the Executive Director by May 1. (On-going)
Committee
Reports: Since
this was a short meeting no committee reports were presented.
Office
of Rural Health
April reported
that Jody has requested that the SC correct (or add) some information in the
consortium reports on Tracker for the last year. Each coordinator should check his/her email
and respond accordingly.
April
reported that the FDD conference has been re-scheduled for October 22-24 at
Stonewall Resort. Moving it to this date
will tie it into the Rural Health Association meeting and move away from the
September date that was in conflict with some major activities.
The
2005 Legislative Day activities have been set for
April
announced that the sub-committee to look at the SC Job Description includes
Georgianna, Kathryn, Chuck, Jane and Lora.
Sub-committee work will be completed via email if that is okay with
everyone since the report needs to be submitted before the May 11th
meeting of the Task Force.
April
and Hilda reported that the full Task Force had met and the next meeting of the
Executive Council of that Task Force is scheduled for May 11th in Braxton
County. The group then decided to take
the rest of the time for a brainstorming session to come up with some ideas to
offer to that group for consideration in their deliberations. Those notes follow:
Notes from Brainstorming Session –
Restructuring
** The following ideas were generated as a result of
a brainstorming session at the site coordinator’s meeting. The preface for this brainstorming session
was that individuals were asked to “step out of the box” with their thinking
regarding restructuring and list ideas that had not been discussed before or
that they had thought about but never shared with the entire group. These ideas were develop
during a 2-hour session and have not fully been discussed as to the impact or
results and should be taken as such. The
group came to consensus on the following ideas.
Other suggestions that the group did not have consensus on were
omitted. These ideas are to be shared
with the Hilda Heady, Executive Director and the Task Force Committee of WVRHEP
for potential development and implementation.
- Administrative Cost Cap (based on student weeks)
- Explore Creative Administrative Staff Options
- Set up database of students who have rotated and track them
- Cap by 15%, Medical student rotations (Martinsburg, Huntington,
Grafton, Lewisburg) to achieve broader distribution of students
- Right sizing consortia (geographic)
- Move Little Kanawha office to Harrisville or Glenville – Wirt and Calhoun taken over by Winding Roads
Consortium giving more time for LKA to concentrate on the areas of most
need
- Even out support staff and administrative staff costs to be more
streamlined across consortia
- Follow OSCD payment policy
- Counties that come to the surface for potential consolidation are
Kanawha Valley Health Consortium and Little Kanawha
- Explore alternative staffing options (i.e., cost sharing w/ AHEC,
cost-sharing w/ Lead Agency, In-kind from Lead Agency)
- Concentrate more on retention – ask Docs about the value of being
involved in an educational program and other factors that keep them in
rural areas
- Develop areas of need (by discipline) Incentive Program to certain
areas – rely on schools to fill slots
Other concerns
Georgianna passed out CARDIAC packets to everyone
present. She told the SC’s that the
postcards announcing the Summer Training dates were included. They should be mailed to school nurses and
any other potential participants ASAP.
It was decided that any SC’s not present should be
called and updated on the meeting and discussions held . The following SC’s will call the person noted
beside their name in (parentheses).
Carla
will call (
Sonnie will call (Steve and Kathryn)
Jane
will call (Malinda)
Dalena will give (Anna) a call
Lora reminded everyone to take the linens off their
bed and put all the towels in the bathrooms.
Judy has a request from Janette Southerly to present
a program on HIV Education to our group.
This was tabled.
Next steps
were reviewed by Penny and include:
1)
Site Coordinators
to send Hilda response to resolution ASAP or before the May 1 deadline.
2)
Site Coordinators
to receive an email with an Excel File of Community Service Activities that
have primary counties missing. If you
are one of those counties, please complete and send back to Jodie ASAP.
3)
Hilda will have
Margaret email all Site Coordinators their final 04/05 Budget.
4)
If any Site
Coordinators have questions or concerns about the new IDS policy, please let
April know.
5)
Site Coordinators
were assigned to fill in those that were not present at the retreat ASAP.
6)
Email ideas on
incentives for rotations to Judy or Penny.
7)
Hilda suggested
that all Site Coordinators send Thank You notes to your representatives who are
working on the Task Force Team.
8)
April will send
out an email asking Site Coordinators for available dates to hold the
Student/Site Coordinator Meeting.
Meeting adjourned at
Submitted by:
Georgianna Tillis