RHEP Site Coordinator Meeting

Days Inn, Flatwoods

Approved December 8, 2003

November 18, 2003

 

 

Present:  Chuck Conner, Malinda Turner, Judy Koehler, Lora Adkins, Parr Thacker, Anna Reno, Sonnie Strader, Debra Riggs, Elizabeth Richmond, Steve Thomas, Robert Blake, and Shannon Bell; and from the ORH, Derrick Day, Hilda Heady, April Vestal, and Lynne Sandy.

 

Chuck called the meeting to order at 9:10 AM. 

 

Robert presented the check-in on a listening activity of tearing and folder a paper.  The activity showed how listening is important for each individual’s interpretation.

 

Minutes from the August meeting will be approved with changes. 

 

Next steps were reviewed from October.  They include: 

 

1)          Send list of docs (and their mailing addresses) who need faculty appointments from WVSOM to Brenda Humphreys by November 1st.  This can be docs who you are currently using or new docs you would like to recruit as preceptors. (done)

2)          April is to email the SC group with an update from the Finance Committee about the status of our 04-05 budget preparation.  (done)

 

Holiday Party -  Elizabeth reported that the party has been scheduled for Monday, December 8th from 12 noon to 2:00 p.m. at the Martinsburg office.  An evening dinner is being planned for those who will be traveling up the night before.  A room has been reserved for support staff if they want to have a meeting.  The group may do a tour of the WVU Eastern Division Campus. 

 

Legislative Committees – The group broke out into committees and the following reports were provided:

            MSGEC – MSGEC has been contacted.  They are in the process of updating their display and brochures.  Any sites interested in placing items on this display should contact Malinda.

            Oral Health Project – Robert reported he has contacted the people at WVU involved in this project to setup a display.

            Box Lunches – The committee will contact Georgianna for the cost on these and talk with Margaret about the budget for this.

            Tracker – The committee will do a new CDROM for legislators as well as have a PowerPoint presentation available during the day.

            AHEC – The AHEC display and handouts will be used.  Possibly previous AHEC learners may be on hand to discuss their experiences.

            Appalachian Adventure – The PowerPoint presentation on this will be modified and the display will feature relics that relate to the areas that have been toured. 

            Health Fairs – Blood pressure, grip strength, OMT demo, and BMI screenings will be done.  Healthy snacks will be available and the display will focus on health fairs being done in our communities.

            Public Relations – The committee will do a press release.  Sites that have left over bumper stickers should bring them.  A flyer will be done to announce the health fair to legislators.  The new RHEP maps will be provided to every display.  Two Legislators will be asked to announce our group on the floor.

 

 

Office of Rural Health Report

 

April reported that a training has been scheduled for February 17th following the Legislative Day.  The training will be on Covey Leadership.  The presenter will be Dean Adelman from WVSOM.  It will be held from 8:00 a.m. – 4:00 p.m. at the Embassy Suites in Charleston.  Their will also be a planner training from 4:00 – 5:00 p.m. for those that need it.  There is no cost for the training, but their may be a cost for the materials.  Hilda will check with Margaret on this. 

 

April talked about a theme that Shannon is using for her annual legislative dinner.  The topic is an apple tree and how the legislature planted the seed that has grown into the tree symbolizing the RHEP program.  The theme is from an apple to a tree.  SCs were encouraged to use this theme in planning the Legislative Day activities.

 

April reported on the WVU Rural Health Fair scheduled for January 20.  The mock IDS session will be held from 12:30 – 1:30 p.m.  SCs need to be set up and ready by 1:30 p.m.  The fair will end at 5:00 p.m.  A SC meeting will be held from 10:00 a.m. to 12:00 noon.

 

April reported the Faculty Development Committee will be meeting on January 19 from 10:00 a.m. to 3:00 p.m. Hilda offered to have dinner at her house the night of the 19th.  Please contact Hilda if you are interested.

 

Hilda reported on that the PERD report is on schedule and should be completed by December or January.  Overall she feels the report will be positive.  She encouraged the group to have their community members advocate for the reauthorization time period to be between 3-5 years.

 

Hilda reported on the AHEC grant.  It is due on 2/4/04.  WVU will be applying for an additional three years of funding.  A meeting will be held today following the SC meeting to review the grant and budget.

 

Guest Karen Amy Beeftink with the WV Rural Recreation Project presented information on this project and how to apply.  The group offered suggestions on how RHEP students could be involved with this project. 

 

Committees

 

Evaluation - The names of the $250 SERFE drawing were announced.  There was a good distribution among the schools.  Helen Baker, Ken Shannon, and Hilda are working on an IRB change to the SERFE. 

 

Joint Outreach/Curriculum – The committee is finalizing the Visions Report.  A template has been created for committees to report their activities to the panel on an annual basis.  Dr. Henry Taylor is working on finalizing a summary of the 19 page Visions document. 

 

School Committee – The committee talked about the Student Advisory Committee and ways to get student’s input.  A suggestion was made to schedule a committee meeting on the panel meeting dates and each site bring students with them who are on rotation at that time.  Elizabeth requested SCs send her feedback on this idea.  The first meeting will be scheduled in March 2004.  The Committee also discussed the eight restricted cities in the RHEP program.  A sub-committee of the School Committee will be reviewing the criteria for this designation.

 

Recruitment and Retention – The committee voted to award Health Sciences Scholarships to 12 MD/DO students and 8 NP/nurse educator students.  There were no PA applicants. 

 

IT – The committee discussed ideas for next year’s Faculty Development Conference and the technology needs of field faculty.  The committee may do a survey to identify these needs.  The committee also discussed computer capabilities at LRCs and student housing and a possible survey to determine these. 

 

Finance – The committee reported on the 04/05 budgets.  A handout was distributed on the funding Plans that were voted on by the committee.  Plan 1 was accepted and will be the allocation for the 04/05 year.  A request was made for the ORH to develop a sheet on the principles used for this allocation method/funding formula.  Hilda will get with Margaret on this.  The 4th quarter 2003, annual 2003, and 1st quarter 2004 reports were approved.  

 

Faculty Development - A survey will be sent to Field Faculty regarding their needs for faculty development.  The committee is considering moving this conference to November due to the cost savings.  The conference evaluations for this year’s conference were very good.

 

AHEC – The Northern Area Health Education Center (AHEC) has interviewed and is in the process of selecting an Executive Director.  The AHEC website is almost complete and will be posted to the web site. 

 

Other SC Concerns

 

Debbie Riggs announced that she has taken a position in payroll at Cameron and will be leaving her position of site coordinator.  Dalena Riggs will be the new site coordinator for ROVER. 

 

Elizabeth and Judy thanked the group for their kind comments on their presentation to the panel yesterday. 

 

Malinda questioned the status of the Community Member Committee.  April will check on this and get back to the group.

 

Steve shared the next steps:

 

  1. Christmas committee will send an e-mail with more details/directions for the December 8 Christmas party and meeting. 

 

  1. Provide feedback to Elizabeth on suggestion for Student Advisory Committee.

 

  1. Hilda will ask Margaret to put into writing the principles/formula used to develop the budget that was approved by the Finance Committee. 

 

Adjournment – The meeting adjourned at 11:45 a.m.

 

Submitted by:

 

Malinda Turner

 

Meeting dates coming up: 

 

˜   December 8

˜   January 20
Office and Committee Members

 

 

Individuals will serve from July 1-June 30 (unless noted otherwise) and will include:

           

            Facilitator:      July-December             Parr

                                    January – June              Sonnie

 

            Advisory Panel:                                  Kathryn                        (Lora)             

            Agenda Maker:                                  Judy

            Minute Taker:                                    Georgianna

            Group Agreement Guardian: Shannon

            Phone List Update:                             Lora

            Corresponding Secretary:                  Carla

            Next Steps Lookout:                         Penny

            Meeting Critique Organizer: Debra

            GASP:                         (not filled until GASP is reviewed)

            Mentor:                                               Anna

 

Committee Representatives:
           

Curriculum/Community Outreach:Kathryn    Shannon           Lora                

Recruitment & Retention:                 Penny               Judy                 (Anna)

Information Technology:                    Chuck              Lora

Faculty Development:                        Kathryn            Robert              (Parr)

Evaluation:                                         Judy                 (Debra)

School Committee:                             Sonnie              Robert or Elizabeth

Finance:                                              Parr                  Malinda            (Carla)

Student Advisory/Community Member:                   Chuck              Steve                (Elizabeth)

(alternate in parentheses)