RHEP
Site Coordinator Meeting
Flatwoods
Days Inn
DRAFT
MINUTES
Present: Chuck Conner, Carla Campbell, Judy Koehler,
Elizabeth Richmond,
Kathryn Greenlief,
Malinda Turner, Georgianna Tillis, Jane Horst, Melissa
Marco, Anna Reno, Robin Cottrill, Sonnie Strader, Lora Adkins, and Shannon
Absent: Robert Blake, Parr Thacker,
Penny Asbury and Steve Thomas.
Chuck Conner called to meeting to
order at
to share what "living well"
meant to them as the check-in.
The minutes from March and April
were approved as corrected.
Next steps were reviewed.
1. Chuck will forward Dr. Neal's email of
3/19 to the site
coordinators.
Completed
2. After the Site Coordinator meeting on
May 21st we will have a
CARDIAC meeting with Dr. Neal and
some of his staff to address changes in
next year's program. Be prepared to discuss
your concerns from last year's
experiences. (Dr. Neal will provide lunch) Completed
3. Cabin Creek is sponsoring a "Walk
across the Mountain Day" on
School students who will be going on
a five- (5) mile hike across the
mountain. They are in need of chaperons for
the day. If you or your students
are interested, please contact Shannon
or Angela at 595-5006, ext 248 or by
email. The event is from
hike. Please contact by
4. Please contact Parr or April if you
have any ideas about
increasing the student and community member
attendance in both the RHEP
program at large and the retreats. Completed
Office of Rural Health
Hilda reported that she had won a
trip to the 2003 NRHA Conference. She
wants to make that available for a
Community Member to attend. A discussion
was held on how to select that
person. (see
Next Steps). Hilda also
announced that Debra Jones, a faculty member
from the Psych Department at
Pitt will be attending our CARDIAC meeting
following this meeting. Jones is
interested in obesity as it relates to Heart
Disease and will be working
with us via the CARDIAC project. Finally, Hilda talked a few minutes about
the Joan Horvath trip to
documentary on healthcare in
going on during the week of June 17th and
could be incorporated into a
visit.
Hilda will follow-up w/ Horvath and get back w/
SC on the schedule.
Ideas included a health fair in
relief work in McDowell county and 4-H
camp in
April thanked everyone for getting
the list of names to her for the 5 and
10-year
recognition. Those certificates will be completed and
forwarded to
SC for distribution.
WVSOM rotations - April reported
that WVSOM had requested all sites approve
their Tracker requests. Most sites have approved their
rotations. Some
sites still have rotations in 2003 that
preceptors have not approved.
SC Retreat Evaluation/Discussion - Sonnie
handed out the summary from last
month's retreat. Malinda said that
she had not been contacted w/ the
materials from the retreat and Jane said she
would forward all the material
to her. Next retreat committee is Steve, Robert and
Kathryn.
There was a short discussion on the
number of retreats to hold annually. It
was decided to vote with "fist or
five" (over email) on this since several
SC were
unable to attend. (see
Next Steps)
June meeting - Jane asked the group
to consider scheduling the June meeting
in
discussion, it was decided to leave the
meeting in June at the Braxton LRC.
Election Discussion - It was decided
to take volunteers for the positions
that need to be changed. Those are listed below. To fill the spots on the
committees, an email will be sent out
instructing everyone to send their top
three Committee requests to April. She will tally the requests and will
submit those for a vote (if necessary) by
e-mail.
Advisory Board Rep - Carla Campbell
with Shannon Bell as the alternate
Facilitator - Chuck (July-Dec) and
Kathryn Greenlief (Jan-June)
Agenda Maker - Malinda
Turner
Minute Taker - Jane Horst (July-Dec)
and Georgianna Tillis
(Jan-June)
Group Agreements Guardian -
Elizabeth Richmond
Phone List Updates - Judy Koehler
Corresponding Secretary - Shannon
Bell
Next Steps - Melissa Marco
Meeting Critque
- Sonnie Strader
Committee Reports
Community Outreach/Curriculum -
Learning that is being used by the
HP 2010 pilot sites.
the HP 2010 web site to SCs. Sites are to go
back to
match their community service with the HP
2010 objectives. Sites may want
to wait until July 1 to do this since
Mike McCarthy will have the full
version on Tracker by then.
School Committee - Carla passed out
a position statement from WVU-N
concerning the masters level students. Beginning in the fall these students
will be required to attend 4 hours of
IDS and 36 hours of community service.
She also reported that the
"needle stick policy" is still an issue and being
discussed.
There was some discussion about the Health Right clinics. There
is some concern that there is not
adequate supervision for medicine students
in particular for a full month
rotation with them.
R & R - Ken Shannon and Jodie
Jackson presented results and data on the R&R
programs in the state including:
* Assessment
of WV Four Financial Incentive Programs for Rural
Physicians
* Empowering
Rural Communities for Healthcare Provider Recruitment: An
Interim Report of the Recruitable Community Project
* CAMC
Match Day results - they did not fill all their spots at CAMC
Ken Shannon's retention game can be
found at www.hsc.wvu/som/fammed/rcp-game
<http://www.hsc.wvu/som/fammed/rcp-game> .
IT Committee - Kristian Robinson
needs SCs to respond to him regarding the
WVRHEP templates
for the new web page layout. Everyone was
reminded that
they are still looking for members on
this committee.
Evaluation - Sonnie
told about Ken Shannon's presentation on the SERFE
completions.
The new server will be up on Tracker by July 1. Erin Condo is
back working at the ORH this summer and
will be working on service learning.
She has a report that she prepared
last year on how the sites may
incorporate service learning into their
community service.
Finance Committee - Chuck reported
that all budgets were approved except for
Southern Counties who has been given
an extension due to their special
circumstances.
Some consortia will be receiving memos requesting additional
clarification on their budgets. Chuck would also like to share a letter
that is being drafted at the committee
level to be sent to Dr. Lewis with
some concerns relative to the financial
distribution. He asked that the SC
look the letter over and email any
comments back to him ASAP. He also
reported that our funding would come from
WVHEPC office this year instead of
from the schools.
Other SC Concerns/Helpful
Hints/Appreciations were shared. Malinda took a
count on who actually uses the SC job
description and evaluation. She said
that she was concerned that a lot of
work was being done on a document that
few were using.
April said that she had PT Manuals
for those SC's that did not get the
notebook from Ralph on Monday.
after the meeting. The State Fair is August 9th - 17th.
Next Steps were reviewed by Chuck
and include the following:
1. Submit
to Hilda the name of a community member who has an interest
in joining the National Rural Health
Association and attending the national
NRHA conference in
May of 2003 in
2. The
retreat committee will email the coordinators to solicit votes
on whether to have Site Coordinator
retreats once or twice a year. By May
31st.
3.
choices for providing committee
representation on RHEP committees. You
will
send this information by email to
April. April will tally the results and
report them to us. In the event of a tie or there are more
requests for a
particular committee than available, she will
solicit a vote on the choices.
By May 31st.
4. All
community outreach activities reported on TRACKER will be
correlated with a Healthy people 2010
Objective (if applicable). The system
will be operable by July 1st. Next Step to be completed by August 1st.
5.
2010 info.
6. Melissa
will email Imogene Foster to see whether the new Graduate
Nursing Policy has been sent to
field faculty and preceptors. She will
report to the group by email.
7. April
will request a copy of materials distributed at the
Recruitment and
Retention Committee meeting to be sent to all sites.
8. Respond
to Kristian Robinson regarding the WVRHEP web site
formats
that he has developed for consortium
use. By May 31st.
9. Malinda will email Erin Condo to request that a copy of her
Service
Learning paper be sent to all
coordinators.
10. Chuck
will email the draft copy of the letter to Dr. Lewis to all
coordinators for comment. Please keep this
confidential while in the draft
stage. Respond by May 31st.
Meeting adjourned at
Submitted by:
Georgianna Tillis
Secretary
MEETING DATES FOR 2002- the
following will be the Site Coordinators meeting
dates for 2002:
August 2002 SC Retreat
October 2002 Lewisburg
Office and Committee Members:
Facilitator January - June 2002 Robert Blake
The following positions are held for
one year,
Advisory Panel Jane Horst (Alt. Georgianna Tillis)
Agenda Maker Melissa Marco
Minute Taker Georgianna
Tillis
Group Agreement Guardian Robert
Blake
Phone List Updates Sonnie Strader
Corresponding Secretary Parr Thacker
Next Steps Lookout Chuck Conner
Meeting Critique Organizer Parr
Thacker
Committee Representatives:
Curriculum/Community Outreach
Kathryn Greenlief
(Melissa Marco)
Recruitment & Retention
Penny Rose Asbury
Evaluation
Sonnie Strader Malinda Turner Jane Horst (Steve Thomas)
Information Technology
Parr Thacker (Robert Blake)
Faculty Development
Jane Horst Parr Thacker (Jacquelynn)
School Committee
Carla Campbell Chuck Conner
Finance Committee
Chuck Conner Steve Thomas (Anna Reno)
Student Advisory
Community Member
Robert Blake Parr Thacker (Elizabeth Richmond)