Absent: Sonnie Strader, Steve Thomas, Jacquelynn Copenhaver, Parr Thacker, and Georgianna Tillis
 

Chuck Conner called the meeting to order at 10:00. 

Check In
Everyone shared his or her thoughts and feelings about the day.

Approval of Minutes
The minutes of the September meeting were approved with the following corrections:

• Delete entire paragraph under Approval of Minutes beginning with “There was some discussion…”
• Delete comments after Other SC Concerns and Next Steps
• Add Critique was completed and delete comments
• Meeting adjourned at 6 PM.

No Next Steps from September Meeting

Office of Rural Health Report

Finance Committee- The draft letter to FF was distributed for comments and several changes were made.  The letters are to be distributed to paid FF and lead agency administrators by the SC group.  The numbers of FF that are not paid should be emailed to Hilda by 10-22-01.

Goal Setting- The Office of Rural Health stated that they need “evidence of focus with board interaction that was meaningful and a true reflection of our vision”.  The group decided that this could be done once a year in a one-page format.

Tobacco Grant- The planning phase is through June 2002 and they would like to hold a meeting in Flatwoods either December 3rd or 6th to plan the actual activities that would be held at the community level.  The overview was distributed and everyone should receive funding.  Email April with your meeting date preference.

OSCD- The most recent list of names was passed around for additions and corrections.

CCPH- Representatives Sprouse, Compton, Jackson, Ashley, and Hatfield presented a knowledgeable and candid view of WV for the CCPH board retreat held in Charleston in September.  They stated that the FF are our role models and are the future of our program and our communities.

Schools- Kathryn will attend the WVU PT orientation on the 17th- please send her any of your experiences that might be helpful.  The WVU Pharmacy orientation is scheduled for some time in November.

Other Business

WVSOM Fair- April will send out the times for the WVSOM fair in Lewisburg on the 29th.  Please take a moment to look at the bulletin board at WVSOM, suggestions are needed for the quarterly changes.  Any pictures sent to be displayed should include captions.

SC Evaluation Form- Malinda is gathering information to update our performance evaluation and job description at the next retreat.  Please send comments to her by November 9th.

Cardiac- Drew distributed vouchers, cassettes, expired cassettes (for practice use only), BP cuffs, stickers and tags.  The vouchers can be mailed at a later date if you send home a note with the results on the screening day.  Our health departments did receive a letter asking for assistance with the FLP’s.  Kathryn will call Paula with our other concerns.

Committee Reports

Community Member/Student Advisory- The committee is considering another retreat to discuss mentoring and the definition of community service.  Christian Robinson has been hired by Consult to help with web development.
Evaluation- The committee is drafting an evaluation of students for the SC group.  They are trying to increase the response rate of student baseline data on TRACKER.  Dr. Lewis would like adjunct faculty to be included on the state’s malpractice proposal.  The committee also mentioned the need for an advocate for RHEP at Marshall University.
Sub-Finance- Little Kanawha and Eastern are working together to find a useful approach to finance as a result of their last meeting.  Hilda is to monitor their progress.
School- The following suggestions were made in response to Jacquelynn’s email concerning this committee’s last meeting:

• Schedulers are always welcome at our monthly meetings and should be invited at least once a year.  We are also encouraged to attend their orientations, focus groups, luncheons, etc.
• We should send a copy of the updated community service manual to the committee as a  resource.
• Everyone should review Jacquelynn’s email and send additional comments to Jacquelynn and also copy Carla and Hilda by October 22nd.

Dentistry Luncheon- Robert and Shannon have tentatively volunteered to provide feedback from the SC group on the 25th at WVU.

Site Coordinator Evaluation of Students- The draft was presented and the following suggestions were given:

• One page or less
• Marshall needs to be included in feedback of form
• Needs to be another form for curriculum feedback
• Should be incorporated into TRACKER
• Should be value-based; we don’t want to harm anyone’s career

Process and form feedback should be emailed to Malinda by October 23rd.

Travel- The suggestion was made to occasionally hold our meetings in Morgantown.  The group agreed to do so when we set next year’s calendar.

Guest Speaker- JoAnn Raines from Marshall University shared some of the changes taking place in the medical school.  Years 1 and 2 are more focused on systems than specifics with standardized patients from the local RHEP sites.  Year 3 will be primarily lectures, while Year 4 will focus on procedures and rural rotations.  A discussion followed with the following suggestions:

• Need better flow and communication with the school
• More campus visits to rural sites
• More strategic planning than crisis intervention
• IDS needs to be more interdisciplinary
• School is trying to incorporate more geriatrics into their curriculum
• Third year students do have a list of required preceptors, but they are free to choose in their 4th year
• Baseline survey has been built into the clinical orientation
• They have re-instituted the introduction letter to preceptors for all new students
• New rural experience form includes the students’ pictures

• Jane, Kathryn, Melissa and Carla will plan the December 11th Christmas party.
• Shannon will email the date of the next slide committee meeting.
• Carla will plan the check in activity for our November meeting.
• Melissa apologized about the number of emails concerning the meeting’s speaker.
• Shannon suggested a letter be drafted by the corresponding secretary to WVU Pharmacy concerning our need to know the dates our students or preceptors are being asked to return to the campus.

Next Steps

1. Send to Hilda the numbers of preceptors/faculty that are not paid for services of any type in your consortium – By Oct 22nd.

2. April will contact WVSOM and provide details for the upcoming Rural                       Health Fair on October 29th. - By Oct 10th

3. Review the Site Coordinator job description and email Malinda any comments, changes or additions you have to that document. By Nov. 9th.

4. Carla and Jacquelynn will work on developing a formal response to the School Committee concerns. Please provide your comments to them via email and cc Hilda in the process. – By October 23rd.

5. Kathryn will coordinate the Physical Therapy student orientation scheduled for October 17th, 9-10 am at WVU HSC. Please get info to her that you would like shared form your consortium regarding the PT program at your site.

6. Shannon and possibly Robert will the Dental luncheon that is to be held on October 25th at WVU HSC. If anyone else is available please let him or her know.

7. Review the draft “Site Coordinator Evaluation of Student Performance” and provide comments to Malinda. By October 23rd.

8. Jane, Kathryn, Melissa and Carla will be planning this year’s Christmas meeting/gathering scheduled for December 11th. Please contact them if you have ideas or want to assist.

9. Parr, acting as the corresponding secretary will develop a letter to all schools requesting that the sites be notified of all dates that students are to be released from the site for scheduled events, relevant conferences, and other campus requirements.

Critique

Adjournment
 
 
 
 
 
 
 
 
 
 

2001 Meeting Dates –  (* panel months)

November 27* - 9-12:30 (Days)
December 11 – Holiday meeting
 
 
 
 
 
 
 
 

Office and Committee Members:

Facilitator July-Dec 2001 Jacquelynn Copenhaver      Jan-June 2002 Robert Blake

The following positions are held for one year, July 1, 2001 - June 30, 2002:

Advisory Panel Jane Horst (Alt. Georgianna Tillis)
Agenda Maker Melissa Marco
Minute Taker Georgianna Tillis
Group Agreement Guardian Robert Blake
Phone List Updates Sonnie Strader
Corresponding Secretary Parr Thacker
Next Steps Lookout Chuck Conner
Meeting Critique Organizer Parr Thacker
 

Committee Representatives:

Curriculum/Community Outreach
Kathryn Greenlief  Elizabeth Richmond  Carla Campbell  (Melissa Marco)

Recruitment & Retention
Penny Rose Asbury  Shannon Bell   (Chuck Conner)

Evaluation
Sonnie Strader  Malinda Turner Jane Horst   (Steve Thomas)

Information Technology
Parr Thacker   (Robert Blake)

Faculty Development
Jane Horst   Parr Thacker  (Jacquelynn)

School Committee
Carla Campbell  Jacquelynn Copenhaver (Chuck Conner)

Finance Committee
Chuck Conner  Steve Thomas   (Anna Reno)

Student Advisory
Shannon Bell   Melissa Marco  (Parr Thacker)

Community Member
Robert Blake   Parr Thacker   (Elizabeth Richmond)