Present: Site Coordinators Jacquelynn Copenhaver, Joanie Hypes, Penny
Rose Asbury, Jane Horst, Carla Campbell, Shannon Bell, Chuck Connor, Kathryn
Greenlief, Sonnie Strader, Elizabeth Richmond, Steve Thomas, Anna Reno,
Georgianna Tillis, Malinda Turner, Melissa Marco; and Dalena Riggs, Site
Secretary from ROVER; and from the ORH April Vestal and Hilda Heady.
Absent: Parr Thacker and Robert Blake.
Jacquelynn Copenhaver called the meeting to order at 9:00 AM.
As check-in Jacquelynn asked everyone to introduce himself or herself to
Melissa (new SC for ROVER) by telling her what consortium/counties they
cover.
Approval of Minutes
Shannon moved to accept the minutes of the April meeting with the addition
of Shannon and Steve to the fall retreat committee. Seconded by Kathryn,
motion carried.
Review of Next Steps from April Meeting –
Email April your 6-month goals mid-report by April 30. If you
have not sent in your six-month goals please do so ASAP. Done
Each site needs to let Carla See know their Consortium process for
establishing new pharmacy sites and pharmacy preceptors Done
Office of Rural Health
April reported that Karetis House had contacted her for volunteers. KH is for patients living with or families affected by HIV. April will send a map to SC so they can review and each may respond separately. Steve gave SC’s the following email address for those responses artiebray@hotmail.com.
April also reminded SC that Sandy Baker needs bios for Advisory Board appointments. Along that same line, April reminded SC that if they are the SC representative on a WVRHEP committee they should commit to attend those meetings. It will soon be time to re-elect reps and each should understand that they represent the group and need to attend all meetings of the committee. If you are unable to attend, remember that you have an alternate that should be called to attend in your place.
Hilda reminded the group of the Sydney Banks lecture on June 21st in Charleston and again reminded SC that the bios need to be sent to Sandy ASAP.
Hilda also told the group that the CCPH Board meeting will be held at the Embassy Suites in Charleston on September 28-29. She encouraged SC to attend Friday evening reception and dinner. More on this later.
Dr. Shannon has developed tools for training local boards. She would like for someone to take the R/R board game to “test” it. Chuck volunteered to do this.
Dr. Weston’s position has been posted but there is no further update at this time.
Committee Reports
Finance and Finance Sub-Committee – Chuck reported that the DCP report has been reviewed and the recommendations are being discussed as well. The biggest item being discussed is a formulary that will allocate funds according to the number of students or student weeks spent at a site. There was concern voiced that there should be other factors included in the mix and Elizabeth voiced concern that this could cause dissention in the group. Chuck encouraged everyone to look at this as a win/win situation. Hilda commented that there had been good administrator participation and a good discussion from all points on a variety of issues. She ended by saying that there is still much to do before a final decision is made on this.
Chuck also said that the Special Projects requests would be sent out by e-mail. Since there was no quorum, there were no decisions made on those requests.
Evaluation – April reported that Jodie Jackson had reported in Evaluation Committee that there was a 71% return rate on the evaluations this past quarter (much better than in the past). Nursing was almost 100% and Dentistry did have 100%. Great!
Outreach/Curriculum – Dr. Bors had accepted the chairmanship of the committee beginning in September.
Community Member/Student Advisory Committee – Dr. Walker presented his Rural Health 101 program for the committee. Shannon reported that Dr. Ferrari had suggested that a manual be put together for IDS on cases unique to WV and Appalachia. More on this later.
Recruitment and Retention – Shannon reported that Dr. Nolan did a presentation of shortage of RN’s in WV. Monty presented AHEC program plans that focus on Residents and other graduate level students from Allied Health fields. Shannon suggested that folks contact Monty if they are interested in additional information at 347-1216 or email him at lnottingham@hsc.wvu.edu.
Faculty Development Day – Kathryn reported that the committee is looking for posters to be presented by Faculty on projects that are being done within their clinics/offices/consortium. Door Prizes will also be solicited from each consortium and SC will be asked to facilitate Sunday morning sessions. The FDD has been scheduled for September 14-16 at Canaan Valley.
LRC – no meeting was held
School Committee – Malinda reported that SC need to notify school of classes other than RHEP (I don’t remember what this was about)…… Malinda also reminded the SC to do monthly reports on a consistent basis. She said that a Needle Stick Policy has been referred to the Vice-Chancellor’s office but that students should be reminded that they are to notify the SC and the school immediately of any sticks! She said that Dr. Ferrari had reported that WVU students would be carrying a laminated card with immunization information on it as well as OSHA training dates and verification.
Marcus Speaker was introduced to make some comments on the Student Advisory Committee. He challenged SC to recruit community members/volunteers to help students feel welcomed in the community.
Jodie Jackson was introduced next to discuss Evaluations. She congratulated SC on the response rate of 71% for the current quarter. After some discussion about deadlines for reporting, it was decided that SC should try to “Verify” the month roster by the 5th of each month and then have the “Report” for the previous month completed by the 15th of each month. Everyone agreed that this was acceptable (except for extreme cases when Jodie and Alex would be notified of problems). She then passed out Evaluation reports for the quarter ending March 31, 2001. She also asked for a volunteer to co-chair the committee since Jennifer has left the program. Steve volunteered to help with the Evaluation Committee until someone else takes the position. Finally, a discussion for clarification of “IN” and “Other Rural” in TRACKER was held.
Other SC Concerns/Helpful Hints/Appreciations/Concerns
Jacquelynn then reminded the group that we needed to select our representative to the Advisory Board since the bios need to be in to Sandy before our June Meeting. After nominations were taken, Jane Horst was elected as the Advisory Board representative with Georgianna to serve as alternate.
Malinda asked the group to revisit the Retreat schedule. She voiced concern about the time away from office and home as well as the format. She expressed concern about the number of days needed to travel/attend each retreat. Further, she asked that we consider automatically wrapping the monthly site coordinators meeting into the retreat schedule. Jacquelynn will put these issues on the SC discussion list and we will discuss it next month when everyone has had some time to think about the various issues/alternative, etc.
Chuck shared an updated copy of his Resource Guide with each SC and asked everyone to check out the Winding Roads web site that has been updated lately. He also announced that they are looking for a PA in Roane County.
Anna encouraged everyone to consider attending SHEC. Jacquelynn asked that SHEC be put on the June agenda for discussion.
It was decided that Elizabeth should draft a letter to the Finance Committee
about the concerns that the SC's have relative to the current discussions
on funding. She will send it to everyone to review before she sends
it out.
Next Steps
Critiques were read by Steve Thomas.
Meeting adjourned at 12:30 in time for lunch and the CARDIAC training
meeting that was held by Dr. William Neal for all sites.
2001 Meeting Date Review (*panel months)