Absent: Jennifer Allen, Penny Rose Asbury, Chuck Conner, Jane Horst, Elizabeth Richmond, Steve Thomas, and Georgianna Tillis.

The meeting was called to order by Jacquelynn Copenhaver.

Approval of Minutes
The September minutes were just sent out and Site Coordinators had not had time to review them.  Anna will send changes from the meeting today and send to Georgianna.  Site Coordinators may also e-mail Georgianna any changes.  The minutes will be approved at the November meeting.

Review of Next Steps from September Meeting
 

• Site coordinators are to email Erin Condo (econdo@wvu.edu) by November 30 with any ideas or information surrounding service learning.  Done
• Kelly will email Rebecca Miller by September 26 and ask her to email the site coordinators who have less than a 75% response rate on the NY Academy of Medicine’s partnerships survey.  Done
• Site Coordinators and Support Staff are to find out which board members and faculty members know legislators on a first name basis. Compile a list of their names and telephone numbers and send it to Hilda by November 10. Include newly elected officials after the November 7 election.  In process
• Site coordinators are to bring consortia gifts to Faculty Development Day.  Done
• Site coordinators are to bring two site orientation packets to the retreat so that April may pass them along to the WVU dental and medical schools.  Done
• Site coordinators are to email April by September 22 with the number of RHEP videos needed to send to legislators.  Done
• Chuck and Jennifer will review the RHEP slide show by the November SC meeting and make updates and corrections to the slides for future use at school orientations, community events, etc.  In process
• Shannon and Anna will work with Hilda to respond to the Student Advisory Committee on the faculty concerns addressed at their last meeting. They will update the site coordinators on any communication or progress.  Done
• Site coordinators are to email Cecil Pollard cpollard@hsc.wvu.edu by October 6 if interested in participating in the Comprehensive Diabetes Project chart review. Also, send him any comments or suggestions on the form he handed out at the meeting. Those comments can be faxed to 293-6685.  Done
• Site coordinators are to send any changes to the phone list to Jacquelynn by September 22.  Done

Legislative Interim Report – April stated that the report went very well.  The committee accepted the report and recommended it be sent to the Finance Committee for further review.  The auditor suggested WVRHEP follow-up with the Finance Committee following the November 7 elections.  The group discussed the article on lack of physicians in the Charleston Gazette and Dr. Weston’s response.  April will forward the Site Coordinators a list of the Legislative committees and legislators that serve on the committees that WVRHEP will need to contact this year.

Faculty Development Day – April reported that the conference was well-received this year.  The Faculty Development Committee is compiling the evaluations and feedback from the conference.  The conference dates for 2001 have tentatively been set for September 7 and 8 at Flatwoods.

Service Learning Conference – April reported that a Service Learning Conference will be held in Morgantown on December 1.  SCs will be receiving more information regarding this conference in the mail.  The conference is part of a grant.  The grant also includes training two individuals for service learning.  Dr. Dan Brody and Dr. Rosemarie Cannarella will be participating in a 10-day service learning training this year.  The information they gain from this training will be incorporated into next year’s Faculty Development Day.

TRACKER – Kelly requested an update on the status of the changes to the TRACKER system.  Mike McCarthy has a list of the changes the WVRHEP program has recommended.  April will check with Mike on the status of the changes.
 

Legislative Subcommittee’s
April suggested the group begin preparation for the 2001 Legislative health fair.  The WVRHEP Legislative Subcommittee formed this year recommended the same format be used at the Capitol.  The Subcommittee recommended the program consider having food as part of the event.  April also suggested spreading the health fair out to have some of the activities on the Senate side of the rotunda.  Site Coordinators were divided up into the following committees:

Research & Community Service           &nb sp;            & nbsp;             ;         Interdisciplinary Sessions
Shannon Bell                         &nbs p;            &n bsp;                         &nbs p;            &n bsp; Carla Campbell
Anna Reno                         &nbs p;            &n bsp;                         &nbs p;            &n bsp;     Steve Thomas
Jane Horst             ;            &nb sp;            & nbsp;             ;            &nb sp;            & nbsp;     Penny Rose Asbury

Clinical            ;            &nb sp;            & nbsp;             ;            &nb sp;            & nbsp;     Health Fair   Brunch (Food)
Jacquelynn Copenhaver Georgianna Tillis           &nbs p;            &n bsp;     Joanie Hypes
Elizabeth Richmond  Malinda Turner           &nbs p;            &n bsp;             Kelly Blake
Chuck Conner   Kathryn Greenlief           & nbsp;             ;            &nb sp;     Robert Blake
    Parr Thacker           &nb sp;            & nbsp;             ;            &nb sp;            & nbsp;        Jennifer Allen

All committees should include April in the discussion lists for the Legislative Day planning.

WVSOM Board
The group discussed the WVSOM Board for 2001.  The committees for this were divided up by region last year.  The group decided to keep the same committee format as last year.  Joanie will e-mail everyone the list of whose in what region and the time period they are responsible for the board.

Christmas Committee 2000
The group discussed the December meeting and Christmas party.  Jane had volunteered to hold this meeting in Martinsburg and serve on the committee.  April and Joanie volunteered to serve on the committee.  Marjorie will e-mail the Support Staff group to solicit volunteers to serve on the committee as well.  The group agreed to have the meeting on December 12 at the Martinsburg LRC.

Orientation Committee
April reported she does not have all the information for school orientations yet.  This will be discussed in November.

Retreat Committee Evaluations
Joanie distributed the evaluations from the September retreat.

Next Steps

• Site Coordinators and Support Staff are to find out which board members and faculty members know legislators on a first name basis. Compile a list of their names and telephone numbers and send it to Hilda by November 10. Include newly elected officials after the November 7 election.
• Chuck and Jennifer will review the RHEP slide show by the November SC meeting and make updates and corrections to the slides for future use at school orientations, community events, etc.
• Anna will give all current changes to the September 19 draft site coordinator minutes to Georgianna to change before approval at next meeting.  Site coordinators are to also review the 9/19 minutes and contact Georgianna with any corrections.
• April will re-send site coordinators the names of legislators on key state committees.