RHEP Site Coordinators Meeting MINUTES November 16, 1999 (approved December 15, 1999) Present: Chuck Conner, April Vestal, Georgianna Tillis, Kelly Blake, Elizabeth Richmond, Robert Blake, Penny Rose Asbury, Amy Thomas, Kathryn Greenlief, Jennifer Allen, Joan Hypes, Parr Thacker, Sherri Payette, Hilda Heady Absent: Malinda Turner, Carla Campbell, Steve Thomas, Anna Reno, and Jacquelynn Copenhaver The meeting was called to order by Penny Rose Asbury. Check-In The group shared some of the things they are most thankful for- family, friends, health, peace, completion of Cardiac screenings, support from one another, good job, learning from others, family in for the holidays, Dan Brody, support staff, hugs, eternal life, making a difference, and the ability to remember what to be thankful for. Approval of Minutes Minutes were approved with corrections. Review of Next Steps from October Meeting · Kelly will send a thank you card to WVSOM for their hospitality and productive meeting. Done · Site Coordinators are to email Rosie Cannarella by Friday, October 15 with ideas for the desired duties of On-Site Directors of Clinical Education. Her email address is: rcannarella@wvrhep.org. Done · Kelly will send Dr. Weston a letter of support regarding the Kandzari Award. Done · Jennifer and Jacquelynn will work together to determine which school coordinators have not yet met with the Site Coordinator team to finalize the school letter discussions. They will report at the November meeting. Done · Elizabeth will email Site Coordinators with MDTV to put together a consensus paper on MDTV issues. Done · April will speak to Hilda about exploring ways to change the format of Legislative Day and report back at next meeting. Done · Site Coordinators are to email Robert a Word Document containing all medical preceptors at each site. Information should include their name, discipline/specialty, school where faculty appointment was given (if available), and county. Document should be emailed to Robert by October 26, and he will report back at next meeting. Ongoing, due December 1st. Office of Rural Health Legislative Day- A suggestion was made to discuss with Hilda other ways we might be more effective at meeting with our legislators. Suggestions included meeting the legislators prior to the fair, a new look for the fair, and receiving the report cards in a new fashion. Hilda reminded us that the fair is our event and was generated by the SC group. She has received good feedback on the event from the legislators and their staff members. This is a critical year for the legislature, and we need to demonstrate our involvement with students and community members. She would like us to arrange the health fair so site coordinators do not have to be present at all times. Hilda is to arrange a morning session for field faculty, students, and community members that will cover the talking points for our group meetings with our legislators on the 28th. Kelly will send out draft letters to be mailed to the legislators. Hilda would like to have the names and written comments from former students who are now working in rural areas to present to the Governor. April needs to know the number of tables, chairs, etc. needed by each legislative day committee. She distributed the awards nomination forms and explained that the committee (April, Elizabeth, Steve, Patti Crawford, Peggi Burkhart, Mike McCarthy, and Janet Fry) voted to not add a new category to the awards program. Suggestions were made to either feature a few consortia each year or to highlight our special accomplishments in the written program for the dinner. Legislative Committees: IDS CMS/Research Clinical Health Fair Jennifer* Joanie* Chuck* Georgianna* Kelly Anna Jacquelynn* Parr* Steve Sherri Elizabeth* Amy Carla Kathryn April* Robert Penny Malinda RHEP display and brochures- The new brochures are being printed now and April would like student quotes or thank you notes that could be incorporated into the display. The RHEP video is almost completed and any feedback on the draft would be appreciated. Americorps- The proposal will probably not get funding for RHEP sites this year. FRN’s will more than likely get funded for their third and final year, then we will submit for funding again. Appropriations- Medicaid contributes approximately $13 million to teaching hospitals for their residency programs. Recommendations are being made to divert those dollars to other areas due to the decrease in numbers of slots being offered to residents in the teaching hospitals. Six month goals- Goals are due to April and she plans to tabulate all the goals and share them with the group. Advisory Panel- Hilda has requested some feedback from the group concerning the purpose and meaningfulness of the advisory panel. The SC group suggested further board training, more structure around legal issues and responsibilities. We would also like to see community members become more involved and offered more opportunities for networking. Guest Speaker- Richard (Dick) Meckstroth, WVU School of Dentistry. Dick shared an overview of the program and the role of the rural health curriculum in their program. RHEP is discussed with the students during admission interview, course work, clinical rotations and exit interview. Students are encouraged to view the RHEP website and contact the site coordinators and preceptors directly. Comments: · WVU has a four-year hygiene program, and West Liberty and WV Tech have a two-year program. · He has approached West Liberty and WV Tech to reserve slots for the hygiene students, he realizes the difficulty in having just a two-year program. He suggested a survey addressing rural recruiting needs to hygiene students could be sent where they are needed most. · Rotations that are less than two weeks should not be entered into Tracker. · Class sizes: 40 at WVU Dental, 20 at WVU Hygiene, 40 at WV Tech, and 20 at West Liberty. · Fourth year dental students should be completing their clinical rotations and not doing class work. Some students do remain on campus for their rural rotations due to work and family obligations. · Mary’s letter and student picture is very helpful; he reminded us that the original logs and narrative need to be mailed to her, students should be on site five days a week and all absences should be reported to the school. · Thanks to the school for all the great resources for community outreach. · “KIDS SAFE” is an ID card system that could be used as community service. The cost is $10,000 to start things and .35 per card. Visit www.kidsafeid.com for more information. · He distributed a community survey we could use for community service, he plans to take it through the IRB process first. · $28 million in tobacco settlement dollars is being requested from the legislature for tobacco prevention and education. Proposals could be made for those dollars for programs in our communities. Kelly, Kathryn and Sherri will work as a committee to plan a statewide education program for the SC group. All ongoing tobacco activities should be sent to Kelly by 12-3-99. Guest Speaker- Brian Cunningham, WV Children’s Health Insurance Program (CHIP). Brian shared the criteria for participating in CHIP and how to contact your local CHIP outreach coordinator. Children from ages 0-6 will be covered by Medicaid and 6-18 will have blue cross/blue shield insurance. Over 8000 children are currently enrolled, and 1400 are eligible. CHIP applicants must be: · uninsured · not eligible for Medicaid · 150% of the poverty level · must be working and paying taxes · application must include proof of income, support, benefits and original signature Bulletin Board at WVSOM- tabled. Marshall Student Emails- tabled. School Letters- tabled. Christmas Meeting- A short meeting is planned in the morning and the food is still undecided. Georgianna will send out further details and directions. Concerns/Helpful Hints/Appreciations · Tar Wars materials were distributed. · Concerns were raised about the requirement of sites and/or students to participate in MDTV programs. Money, travel and technical difficulties have been identified as barriers. A meeting will be planned to address these issues by the following committee members- April, Penny, Parr, and Elizabeth. · Current school representatives draft schedule for SC meetings (as printed in email from Jacquelynn): December- Marilyn Fox, January and February- Giovanna Morton, Imogene Foster and Clarke Ridgeway. · Statewide IDS is on for the 1st. Need to let MDTV and the FF committee know if you are planning to participate. Student information will be out next week. · Kelly distributed the letter and evaluations from Trisha. The cover letter is to be changed because confidentiality can not be guaranteed in certain situations like harassment. We should keep this is mind that only 25% of Trisha’s time is allocated to complete our evaluations. · The next retreat is scheduled for March 29-31st. Email Kathryn if you can help out with their Christmas from the Heart program on 12-3-99. · Sherri’s new temporary address is 105 South Tennessee Avenue. Next Steps from This Meeting 1. Send Hilda updated list of students that have been hired in our consortia. Go back to 92-93 by December 1st. 2. Send Robert information on preceptors- including county and where faculty appointment is from by December 1st. 3. Give Hilda feedback regarding school committee meeting by December 15th. 4. Send information to April re: update of goals by December 1st. 5. Send April quotes or correspondence that can be displayed on the state display board by December 15th. 6. Kelly will email sample letters to be mailed to our delegates. Meeting Critique Meeting was adjourned Next Meeting Dates December 14 Point Pleasant Christmas Party January 11 10-3 Braxton LRC lunch provided February 8 10-3 Braxton LRC lunch provided (may change) March* 21 9-12:30 Days Inn April 11 10-3 Braxton LRC lunch provided May* 16 9-12:30 Days Inn June 13 10-3 Braxton LRC lunch provided July* 18 9-12:30 Days Inn August 8 10-3 Braxton LRC lunch provided September* 19 9-12:30 Days Inn October 10 10-3 Braxton LRC lunch provided November* 21 9-12:30 Days Inn (may change) December 12 TBA * Panel month