Joint Schools/Outreach Committee Meeting

Minutes

Monday, June 11, 2007

In Attendance: April Vestal, Kathryn Greenlief, Jill Cochran, Elaine Mason, Charlotte Nath, Haylee Heinsberg, Patti Crawford, Carla See, Jenny Ostien, Anna Reno, Carla Campbell, Ralph Utzman, Richard Meckstroth, Dennis McCutcheon, Hilda R. Heady, Barry Linger, Chuck Conner, Bob Foster, Amy Holbrook, Sarah Miller, Malinda Turner, Brenda Michael, Norman Ferrari, Dalena Riggs, Elaine Soper, Chausser Davis, Jodie Jackson, David Bowyer, Nannette VanDyke-McDonald

Approval of Minutes – Minutes from the March 12, 2007 meeting of the Schools Committee were approved as presented (Meckstroth/Heinsberg).

Minutes from the March 12, 2007 meeting of the Outreach/Curriculum Committee Meeting were approved as presented (Crawford/Heinsberg).

New Business

Literacy Project – Charlotte Nath & Elaine Mason presented an overview of the Environmental Assessment for Potential Barriers to Patients with low literacy. This project is required for WVU Medical Students, but other disciplines are welcome to participate and use materials. All of the information is available on WVU SOLE (Student on-line Learning Environment).

DRAFT service learning policy – April passed out copies of the draft service learning policy for the committee’s review/comment. After some discussion, it was decided that some of the wording in the policy was confusing. The committee suggested further clarifications to the policy be made by the sub-committee who developed the policy.

Other new business – Carla indicated that the school of pharmacy is interested in suggestions for students doing multiple rotations and how this impacts the requirements of RHEP. Suggestions on how to handle this. April and Carla will discuss this and report back to the group. Kathryn Greenlief and Bob Foster also volunteered. Kathryn will also ask for volunteers at the next site coordinator meeting. Hilda suggested that perhaps in communications to the student, the coordinator could say “if you’ve done 3 or more RHEP rotations, please contact me”. Jodie said that from an evaluation standpoint, she would like students entered in TRACKER as IN.

Unfinished Business

Update on SOLE Project – April Vestal and Jill Cochran gave an update on the SOLE Project. The project of holding IDS session on WVU SOLE has been in place for one year now. We have been working with three pilot sites during this phase which include Southern Counties, NWVRHEC Region 2, and Southeastern Education Consortium. Nearly 50 students have participated in the on-line modules and six modules in total have been developed which include case based discussions which are linked to learning objectives. Students can choose from several service-learning projects at the end of the IDS which are linked to learning objectives. Students are also required to participate in a written reflection. April said that the modules have been going well and the project would like to expand to include other consortia and students. The committee concurred that the project should expand so long as resources such as field faculty and other administrative resources are available to do so. April will work with the Faculty development committee to hold a training session at their next conference to train additional preceptors. There is still not enough information to evaluate the effectiveness of on-line IDS versus face to face IDS. There are advantages and disadvantages. April explained that the on-line IDS are an alternative to face to face IDS but should not be used as a total replacement.