Joint Outreach/Schools Committee Meeting

Monday, September 11, 2006

Meeting Minutes

In Attendance: Kathleen Bors, Charissa Davis, Sarah Miller, Norman Ferrari, Brenda Michael, Imogene Foster, Nanette VanDyke, Elizabeth Richmond, Shirley Neel, Dan Brody, Crystal Welch, Gina Sharps, Hilda Heady, Stephanie Schuler

Introductions of those in attendance were made.

Unfinished Business

Dr. Bors announced introduction of Rose Albert. She is taking Sheryll Tennant’s place in the Office of rural health. Her title is Professional Technologist II and she is very skilled with databases. She is still getting up to speed on things. She will be person to contact about tracker changes and about making changes. New version of tracker will be up in a couple of weeks and then Rose will be responsible for making changes.

The WVU School of Medicine will be going through their LCME review. The self study team has found RHEP to be one of the strengths of the program.

Approval of minutes – minutes were approved as presented.

Levels Policy Recommendations from Site Coordinators – This agenda item will be discussed at the next Schools Committee Meeting.

At last meeting, Norm asked that we include faculty appointment information. Jodie collected this information and distributed a handout – Level II and III preceptors and where they have their faculty appointments.

10% AHEC Funding Rule and Implications to Levels Policy – Jodie provided a handout with this information. 10% of medical training has to be away from the institution. Jodie said when she did the calculations 3 years ago, WVSOM was 15% and WVU/Marshall was 15/13 percent respectively. There was some concern about whether or if this would affect funding in the future as the percentages were very close to the 10% and the levels policy might have some implications. This year all rotations were included in tracker because they are all outside of the parent institution with the exception of AHEC special and OUT designations. This will be submitted with AHEC grant - WVU is at 14%, WVSOM 34% and MU 13%. This is medical students only. We have to do this report every 3 years. Jodie recommended that we continue to do calculations every year to make sure we are not falling too much.

Update on SOLE IDS/Service-Learning Project – April reported that about 17 students completed the obesity case study in which Jill Cochran was preceptor along with service-learning and reflection. Rosie Cannarella will be the preceptor of a case on falls in the elderly in September and October. The plan is for a preceptor to facilitate a case for 2 months in a row while another case is being developed. We hope to have 6 cases by next July.

Anna said that it had been helpful for them in their 7 counties because of driving distances. Participation in a web-based interdisciplinary case study in SOLE will be the terminology used on the SERFE. Make sure students know when computer access is available in the LRC and that students have access after hours or at their housing etc.

Future Committee Structure & Emphasis – Go back to separate meetings 2 committee structure and meet jointly when there is a need. A Deans meeting was discussed.

Hilda said that Schools committee was first committee formed. Dean and/or designee – came up with some of the roles of campuses in terms of administration and finance. When program merged and got bigger, the system became outdated. There is no longer a forum for the deans and their designees – we can certainly still do this when needed. We’ve talked about how we’ve lost visibility of the deans and this might be a way to get them re-involved. Pull deans together to talk about the impact of increased enrollments. Hilda said she was very concerned how this would affect housing and funding issues.

Hilda said she would bring this issue up and meet with that group. Email Hilda issues that you believe should be addressed by this group. Hilda will propose an agenda to the Vice Chancellor and Deans. Email agenda items to Hilda within 10 days. Increased enrollment and criminal background checks was a suggestion for discussion.

April said that the committee needed to look at the strategic work plan and those sub-objectives that are the responsibility of the committee.

Joann said MU was looking at role of students as first responders – RHEP needs to have some dialogue about this – take a look at first responder certification.

Scheduling fourth year rotations – have a lot of nervous students about level III requests. Students enter requests but some students are not hearing about this for several months.

Carla said they occasionally have the same issue with pharmacy.

Charleston Campus MSIV Rotation Requests – Charissa Davis scheduler of 4^th year students brought up a concern regarding scheduling.

Hilda suggested that site coordinators put this on their agenda for tomorrow and identify issues around the topic. Send these to Rose and Jodie and then do a conference call with campus coordinators to work through this.

Oral Screening at CARDIAC Kinder Events – Dr. Meckstroth said that Benedum is promoting oral health with children this year – partnering with Kinder CARDIAC to provide oral screenings at the same time. Goal is not for diagnosing disease but to partner with other health profession students so that they are more comfortable in looking into a child’s mouth and identifying problems. This will be an opportunity to do oral screenings. Dr. Meckstroth asked that the coordinators think about curriculum or lectures to share with students about oral health and basic concepts of oral screening. CARDIAC Kinder program is ready to go with IRB approval and are just waiting on schedules. As soon as these are scheduled, let your rural dental field faculty know so that they do not schedule patients on these days.

With no further business, the meeting was adjourned.