Attendees:  Norman Ferrari, Richard Meckstroth, Marilyn Fox, Nancy Dunn, Brenda Michael, Kelly Fritts, Ralph Utzman, Jane Horst, Carla See, Jacquelynn Copenhaver, April Vestal and Sandra Baker

Dr. Ferrari called the meeting to order at 11:35 AM.

Minutes were approved as written.

Dr. Ferrari asked for feedback on the health cards that were passed out at the last meeting.  Jane Horst reported that the cards were great.  The School of Medicine put the OSHA course online (power point slides, handouts that cover bloodborne pathogens, other issues of hospital safety and an exam that is taken online, which students must score a 90% in order to pass).  A verification form must be presented to show that they have completed their OSHA training and a copy put in their file.  The date completed is put on the health card.

Needlestick Policy
Dr. Norman Ferrari and Dr. Anne Cathers met with infectious disease people regarding the needle-stick policy which was passed out during the meeting (see attached).  This is a WVU policy and is available on the web at www.hsc.edu/som/students/curriculum/needlestickpolicy.htm for site coordinators to follow if a WVU student gets stuck.  There is also a sticker on the back of students’ health cards stating the six major bullet points. This WVU policy will be used until a system wide policy is developed. Dr. Ferrari had personal communication with Dr. Lewis, incoming Vice Chancellor, on this issue and he is aware that this is something that he look at and come up with.  He has seen a copy of this policy and he likes the policy and its simplicity and is willing to work us through the whole issue of the availability of the drugs.

Dr. Lewis is willing to work with the school and will be thinking of ways to cover the cost of the supply of the drugs.  Each site will have a designated pharmacy or site to oversee the distribution of these drugs.  A pharmacy may be needed in every county or every two counties where a pharmacist must be available 24 hours per day.  A hospital pharmacy may also be utilized.  Carla See and Clarke Ridgway will work out a list of hospital or retail pharmacies.  After August 1, Dr. Ferrari will send Dr. Lewis a letter, from the school committee, identifying specifically what needs to be addressed as his role as Vice Chancellor.  Dr. Harrah has put in a lot of time developing policy for Marshall students.

Once a needlestick policy is established, it should be put on the WVRHEP website.  As CDC guidelines change the policy will have to be modified.

Dr. Ferrari asked April to see that Dr. Lewis get copies of all the needlestick policies in order to come up with a unified plan/policy and send something back to this committee. The Dean should be notified of any needlestick.  How a system policy will work is unknown at this time.

Faculty Appointments
The guide for faculty appointments was passed out at the meeting (See attached).  This document may be obtained online at www.hsc.wvu.edu/som/students/curriculum/RHEPfaculty.htm.  Started out with how the process would basically unfold and the minimum information that is needed to start the process.  Once a faculty appointment has been approved, the Site Coordinator in the area should be notified to proceed in sending students to that particular preceptor. Each school should have their policy for faculty appointments put on the web for Site Coordinators’ easy access.  The site coordinator should be notified of the outcome/approval of preceptor.

Dr. Ferrari announced that Urology is now a division of the department of general surgery.

Vision Report Recommendations
April passed out copies of the Vision Report Recommendations to this committee.    She indicated that the Outreach/Curriculum Committee also looked at the Vision Report at the last few meetings and specifically under

Recommendation II, item 1c) Produce a program specific definition for clinical service, community service and service learning that will be a common language in policy and in operations of the program.  The definitions for community service and service learning are listed in the Community Outreach Manual, but currently a definition for “Clinical Service” is not.  A lengthy discussion regarding this definition took place, and a decision on the definition was not made at this time.  Carla See and April Vestal will try to come up with something and/or present to Hilda Heady for wording of definition.

Recommendation II, item 2 – The Outreach/Curriculum Committee identified the Faculty Development, Evaluation, and Outreach/Curriculum Committees to work together on this recommendation.  April presented this to the School Committee with no response.

Recommendation V, item 2-j - was brought to the School Committee’s attention.  The School Committee will look into this matter to see if the skills defined in this section of the Visions Workgroup Report are realistically taught.

Recommendation V, item 2-f - Outreach/Curriculum Committee discussed a change in the wording  “ability to conduct” to “exposure to conduct” as some disciplines may not have the opportunity to conduct an analysis of one’s practice for continuous quality improvement.  The School Committee agreed that the wording “exposure to conduct” is more realistic.

ROVER Dental Issue
Dr. Meckstroth gave a review of  Kellogg’s original preceptors’ retainer fees (used mainly for overhead costs).  Remembering that ROVER was an original Kellogg site, Dr. Meckstroth proceeded to give the committee a brief overview of the situation.  He also stated that the preceptor has an affiliation agreement with WVU, but not with the consortium. The preceptor is still accepting dental hygiene students.  Dentistry is not involved in the IDS sessions at this site.  In the beginning, the four primary disciplines were represented at each site.  The issue seems to be: “Can a site decide not to have a particular discipline?” and  “Is it right/ethical to take funding from one discipline and compensate other disciplines?” How much of this decision should fall on the local consortium board and how much of this decision should be the responsibility of the School Committee and Advisory Board?  A standardized way to pay field faculty was discussed with results leaning toward paying on a per student basis instead of a flat rate. April reported that the Finance Committee is working a way to standardize ways of paying field faculty. A motion was made reaffirming the original notion that the four primary disciplines be represented at all consortia. (Dunn/Shires). April and Hilda can work with the local consortia boards.

New Business
Dr Ferrari reported that we are getting an Eastern Panhandle Initiative of WVU in Martinsburg equivalent to the WVU Charleston Campus.  A former Dean, Mike Friedland, has been recruited from Missouri, to be Dean. Jay Bonfili has relocated from Morgantown and will be the Administrative Director.  This will enhance medical education in the Eastern Panhandle with students from all three schools.  As this will be a primary medical school office/campus, will RHEP add Martinsburg to the Forbidden City list?

Bill Shires reported that Monty Nottingham’s AHEC grant was approved and integrated into the Eastern Panhandle Initiative.

Jane Horst informed the committee that a huge grant has been awarded for neurology.

 A request for a full time technology person for RHEP to be acquired.  TRACKER needs to be updated to 2.0.

With no further business, the meeting was adjourned at 1:15 PM.