WVRHEP School Committee Meeting Draft Minutes September 20, 1999 Those in attendance: Hilda Heady, Richard L. Meckstroth, Wm. McCutcheon, Norman Ferrari, Bill Shires, JoAnn Raines, Kathleen Bors, Chuck Conner, Jacquelyn Copenhaver, Jim Nemitz, Ralph Utzman, Imogene Foster, Sherri Payette, Joan Hypes, Malinda Turner, Patti Crawford, April Vestal, Bill Duty, and Rosie Cannarella Minutes were approved with additions of Jacquelynn Copenhaver as conveyer of Board of Risk group and attendance. Visiting Committee Sites to work with campus-based faculty meeting; Community and Site Coordinators to visit campus; classes; other interactions with campus-based activities. Discussed this strategy as a way to improve the linkage and communications between the campus and the community around our mutual education mission. Site coordinators, field faculty and community members need to identify their needs and the objectives of this linkage function. · Understanding pressures students are under while on campus. · Shadowing students for a day etc., for basic sciences curriculum. · Shadow a faculty member as an observer. This strategy needs the in-put from our Student Advisory Committee. Some members suggested having a focus group with pre-clinical and clinical students discussing how to build a better bridge between community and campus. Jim Neimtz - Expressed concerns about shadowing because a one day shadowing experience may not tell the whole story. There is a need to also offer an overview discussion to give a broader background and then include a reflective piece of the experience. Chuck Conner suggested that the community members, etc. might want to sit in on specific courses and/or give guest lectures and presentations, i.e. on Appalachian culture. Norman Ferrari suggested using problem-based learning with these experiences as an introduction to community and the patient. Bill Shires suggested that we eliminate “visiting” as a descriptive term and come up with another more balanced partnership term. Imogene Foster said the goal is to facilitate community relationship and understanding of campus based curriculum. Patti Crawford suggested that student organizations and clubs to be linked with community members and site coordinators. Kathleen suggests shadowing a scheduler doing tracker one day. WVU, Medicine and Nursing will begin this process with working with Chuck Conner as a first experience. Imogene will report back to the committee how the pilot goes. Bill McCutcheon said that he feels the student orientation should be earlier and repeated often for all schools. Bill Shires suggests that all schools use the IDS video for on-campus orientation. Rosie Cannarella attended the meeting to discuss the agenda for the joint meeting of the School and the Faculty Development Committees on October 18, beginning at 10:00 AM at the Braxton LRC. The major item to be discussed is the role of the On-Site Clinical Director Committee. There are many expectations of this role. The Faculty Development Committee first conceived this role to further regional Faculty Development activities and the needs of the program from many angles have pushed this role beyond that of regional faculty development. Bill Shires stated that Faculty Development is a major piece of the role for coordination, etc., and when the role was first created, student grading was not an issue. Norm Ferrari stated that now grading and evaluation has become an issue. The schools need to get only one grade per rotation and this On-Site Clinical Director should collect multiple sources of feedback and grading so that one grade goes to the schools. Dr. Cannarella reported that the Faculty Development Committee sent a survey to the On-Site Clinical Directors about their duties/responsibilities and only one was returned. A meeting with these individuals will be held during Faculty Development Day in order to receive their feedback. The feedback from this meeting will be shared with the joint committee group on October 18. Rosie will work with her committee to develop the agenda for the joint meeting. The ability for the on-site director to handle and negotiate disputes, specifically when preceptors disagree about the grade for a student was discussed. The groups raised these questions that will need to be discussed at the joint meeting. What is the school’s obligation in this situation? Whoever is entered into Tracker is the preceptor of record and students are informed of this, is this the same as the On-Site Clinical Director or is there some way to indicate who the On-Site Clinical Director is for the rotations. This additional role would be more time consuming and some of the field faculty members are paid while others are not. How do we meet demands with the same position? If not, what is the next step? If site coordinators have a problem preceptor how do they handle it? Are the schools made aware of problem preceptors? Jacquelynn will discuss this with the site coordinators and bring this information to the joint meeting. The campus coordinators expressed a need for the Faculty Development Committee to have in-put on On-Site Clinical Director becoming the mediator when conflicting grades are given to the same student for the same rotation and for enforcing some mechanism for the schools to receive these grades at the appropriate time. April reported on the HIV (needle stick protocol) for WVRHEP students at Community Sites. Site Coordinators discussed this issue and there is a need to determine who is responsible for F/U. Norman Ferrari request policies be on web site April reported that is in process. The recommendation is that WVRHEP will require that each site have an appropriate policy in place that specifies responsibility for follow-up if a student should receive a needle stick. This will be reviewed at the next meeting. Jodie Jackson and Ken Shannon presented a draft evaluation proposal for WVRHEP, which will create a student and graduate longitudinal database for recruitment and retention research. This is a proposal being submitted to the RWJF Foundation and a full report is being given today to the Panel meeting. Meeting adjourned at 12:15 PM. The next regular School Committee is November 15, 1999, and the joint School and Faculty Development Committee meeting is October 18, 10:00 AM at the Braxton LRC.