West Virginia Rural Health Education Partnerships SCHOOL COMMITTEE MINUTES A meeting of the WVRHEP School Committee was held on Monday, September 8, 1997 at the Days Inn Conference Center in Flatwoods, WV. Those in attendance were: Jan Adkinson, Kathleen Bors, Parr Thacker, Robert Blake, Heather Krugman, Trisha Petitte, Missy Komlos, Robert Walker, Mike Lewis, Jacquelynn Copenhaver, Tim Adkins, April Vestal, Cecil Pollard, Elizabeth ÒBetsyÓ Degges, Brian Williams, Kelly Blake, Chuck Conner, Amy Reasinger, Hilda Heady, Dr. Weston, Jon Duffy, Bill Shires, Lynne Welch, Bill McCutcheon, Grace Kreulen, Richard Meckstroth, Sherri Payette and Malinda Turner. A joint committee of the Evaluation and School Committees had been appointed to draft a definition of ÒRHEP studentÓ and other rotations to be reported on the site coordinator monthly reports and with the annual report. Trisha Petitte presented this report and distributed a list of the five types of rotations that are to be counted. They are: RHEP, extern, in, out, and other rural. The main feature of this differential definition method is that Òeveryone will be countedÓ. One advantage of having so many types of rotations is that we can see our effect outside of RHEP and eventually be able to measure the impact of students who participate in the RHEP curriculum with those that do not participate. There can also be a more common language among the sites which cleans up the database. The full committee concurred with these definitions which now become the standard definitions used by site coordinators in completing monthly reports. Another sub group had been asked to, in light of the above definition, examine policies 95-05 and 95-06 for needed clarifications and combining them. Heather Krugman reported for this group and read the combination of policies 95-05 and 95-06. Site Coordinators voiced there concern about the ability to give RHEP students priority. The policy was forwarded to the Curriculum Committee for their approval prior to going to the Panel for final approval. The focus of this yearÕs Faculty Development Day is going to be service-learning. The definition of service-learning has been revised and will be handed out at Faculty Development Day. If you need a copy of this definition before then please call Hilda. There was discussion around the scheduling date for all disciplines. There were many concerns voiced so a sub- committee was appointed. The following people will serve on this sub-committee: Bill Shires, Kathleen Bors, JoAnn Raines, Lynne Welch, Grace Kreulen, Heather Krugman and Chuck Conner. The charge of this sub-committee is to come to the November meeting with a date that all disciplines can be happy with and live with. Discussion was held on the distribution of rotation policies. The school responses were implying that the decision is completely open-ended. Dr. Weston stated that the schools must have authority for student replacements taking into consideration student needs. Dr. Weston stated that he wanted see some acknowledgment by the schools that they have to limit students at certain sites. He further stated that all schools have required curricular components in which students have limited or no choice about whether or not such requirement are met and that in this matter, the schools seem to infer that student choice has to be the primary selection factor. Bob Walker stated that we have not asked ourselves this question, ÒWhat is acceptable in terms of the number of rotations per consortia?Ó. He stated further that we should be looking for the ideal distribution. The language needs to be modified from the schoolÕs standpoint on a minimum and maximum number of medical students going to each consortium or site. The following variables were discussed as being needed to begin to answer this question: numbers over two year period, supervisory resources and willingness to accept students, student evaluation data, workforce distribution needs from the Bureau for Public Health, DO distribution, and types of rotations available or nature of experience. A sub-committee was appointed to work on this matter. This sub-committee consists of: JoAnn Raines/ Bob Walker, Kathleen Bors/Norm Ferrari, Bill Shires, Robert Blake, and Malinda Turner. Cecil Pollard was asked to have a map with student rotations by counties by the November meeting to assist in the discussion. The next School Committee meeting is scheduled for Monday November 17 at 9:30 am at the Days Inn in Flatwoods.