COMMUNITY OUTREACH COMMITTEE
MEETING MINUTES
October 13, 1997

In Attendance:  April Vestal, Richard Meckstroth, Jon Duffy, Norma Bowyer, Lamont Nottingham, 
Dennis McCutcheon, Jacquelynn Copenhaver, Mike McCarthy, Missy Komlos, Anna Reno, Amy 
Reasinger, Jerry Spiegler, JoAnn Raines, Bill Shires, Cecil Pollard, and Chuck Conner.

The meeting was called to order by chairman Richard Meckstroth.

Minutes of the September 8, 1997 meeting were unanimously accepted.

A review of the attendance list was discussed and distributed to members.  Jon Duffy will be added to the 
membership list.

Problem List:
Item #4 - Community service needs to be evaluated.  Amy distributed the three evaluation tools for 
community service activities which she received from site coordinators.  There are currently only three 
consortia evaluating projects.  The results are being used at the sites only, and are not currently used by 
Cecil for evaluation.  There was discussion as to how useful these evaluations were and whether or not 
they could be used as a part of evaluation.  Amy suggested that the committee look at the community 
service manual which was created several months ago to help aid the site coordinators and sites in 
facilitation of community service.  Amy agreed to send the draft copy of the manual to members to look 
over.  Jacquelynn suggested that sites be encouraged to look at community service projects which could 
also be research.  Dr. Meckstroth mentioned the smokeless tobacco survey used with 9th graders at the 
Rainelle, Spencer and Camden-on-Gauley sites as an example.  The committee asked Jacquelynn to 
present the idea of making a uniform evaluation for community service activities.  She will report back at 
the next meeting.

Jacquelynn also announced that the site coordinators will be having a research focused workshop at the 
Faculty Development Day on October 31 partly in preparation for the November 17 focus group.

Tabled Items:
-Draft of Position Statement on Community Service
-Definition of Service Learning
Amy discussed the draft with the committee and urged them to send any suggestions or changes to her 
ASAP.  Several changes were suggested at the meeting.  Amy will make these and will discuss the 
document further at the next meeting.

Old Business:
Report of sub-committee on 11/17 meeting with site coordinators.  April said that the meeting of the sub-
committee had not yet been held.  She will be talking with the site coordinators about this at tomorrowÕs 
meeting.  A conference call is planned before the next meeting of the sub-committee.

New Business:
Preliminary draft for exempt research.  This was put together by Jerry Spiegler.  Amy also suggested that 
Jerry look at the form similar to this one in the WVRHEP Manual.  She agreed to forward a copy of this to 
him for review.  Jerry suggested that site coordinators be reminded that they will be doing exempt research 
at their sites most of the time.

The November 17 meeting of the community outreach committee will be the focus group meeting with site 
coordinators.  It will be held at 1:00 pm at the Days Inn.

The December meeting will be held on December 8 at 10:00 am.  The meeting may be held at the Braxton 
LRC.  A notice will be sent to members.

With no further discussion, the meeting was adjourned.