The committee discussed the additions/corrections to the 2001 conference brochure.  The committee commented on the look of the brochure and felt it was very professional.  Joan Klemballa from Southern Counties will be doing a concurrent session on Saturday from 2:30 PM – 4:30 PM with the Service Learning III session.  April explained that the brochure was being re-printed for the registration packets to include meeting rooms and a map of Canaan.

The committee decided they would prefer light piped music from 6:30 – 9:30 PM and similar table set-up to last year’s reception.  Sandy will take care of this.  The committee also decided to again have a cash bar during the reception from 6:30 – 8:30 PM.  Sandy will handle this as well.

The committee requested a list of pre-registrants go to the site coordinators and faculty development committee members by August 17 or 20.  This way, we can review who has registered and contact faculty who have not.

The committee discussed the need for a pharmacy representative and a representative from Marshall.  April will talk with Bob Foster to see if he has any suggestions and Melody Cyrus agreed to make some contacts regarding a Marshall representative.

April said she forwarded a copy of the final conference evaluation for members to look over.  Please give her any feedback regarding additional questions or comments you might want to see as soon as possible.

Committee members who can make it should plan to meet on Thursday evening before the conference begins at Canaan.  Meet at the snack bar at 7PM and we will go to dinner from there.

IDS Sessions
There was a discussion about the need to provide information and training to field faculty on proper facilitation of IDS sessions.  Rosie commented that although she has done some training on IDS in her consortium, the IDS evaluations are still not good.
The committee agreed that we need to address IDS needs in some form at the upcoming conference.  New field faculty will be identified with a star on their name tag.  It was suggested that Sandy or the conference registration person ask each registrant whether they are an IDS facilitator and that these individuals be identified on their name tag in some way.  Rosie will announce in her opening remarks what the different identifiers mean and encourage networking.
Jill Cochran and Michelle agreed to do a breakfast roundtable on IDS Pinnacles and Pitfalls.  They will send April a one-sentence description as soon as possible to include in the brochure.

The committee discussed the need to provide information to field faculty on IDS.  Jill Cochran agreed to work on a resurrection of the IDS Manual in which she was an author several years ago.  We will discuss this at the next meeting.

Ralph Utzman suggested that the student advisory committee provide feedback to faculty development on what they expect from an IDS session.  Any suggestions or ideas would be helpful.

Discussion of doing a “road show” in which facilitators might go to different areas and present an IDS session and provide some training.  More discussion about this at the next meeting.

The committee suggested that Dr. Lewis possibly make some comments about his new role as vice-chancellor at the opening of the reception on Friday evening.  April will ask Hilda to introduce him and to inform him we would like him to make some comments.

Helen mentioned that there was not an IDS overview on the web-site.  April said that we might possibly be able to use some of the information she has been putting together on IDS sessions within the WVRHEP program for an addition to a Healthy People 2010 document.  She will forward this information to Jill for consideration.

Rosie will draft a letter to the OSCD’s regarding the job description that was passed by the advisory panel that introduces the job description and asks site coordinators to discuss with their local boards.

The committee discussed choosing the date for next year’s conference for inclusion in the registration information in September.  Sandy has some dates and places for consideration.  April will bring these to the meeting next month for discussion by the committee and possibly choose a date and location.

Items for discussion on the next agenda:

• Future committee meeting dates
• Finance sub-committee decisions and field faculty participation

Next Steps: (From this meeting)
 

1. Sandy will arrange light music for the reception and a cash bar.
2. April will send a list of conference pre-registrants to faculty development committee members and site coordinators on August 17 or 20.
3. April will talk with Bob Foster about a possible pharmacy replacement on the committee
4. Melody Cyrus will work on a Marshall representative on the committee.
5. Please provide feedback on the 2001 conference evaluation to April by Friday, August 10, 2001.
6. Committee members will meet at the snack bar at 7:00 PM on Thursday, September 13 at Canaan resort for a dinner meeting and discussion.
7. Sandy or the conference registration person will ask each registrant whether they are an IDS facilitator and that these individuals be identified on their name tag in some way.  Sandy will work this out.
8. Jill and Michelle will send April a one-sentence description of the IDS Pinnacles and Pitfalls roundtable breakfast discussion as soon as possible to include in the brochure.
9. Jill Cochran agreed to work on a resurrection of the IDS Manual in which she was an author several years ago.
10. April will see that the student advisory panel members discuss their expectations of IDS sessions at an upcoming meeting and provide this feedback to the faculty development committee.
11. April will ask Hilda to introduce Dr. Lewis at the reception on Friday evening and to inform him we would like him to make some comments.
12. April will forward IDS overview information to Jill Cochran for possible use in an IDS overview for the RHEP website.
13. Rosie will draft a letter to the OSCD’s regarding the job description that was passed by the advisory panel that introduces the job description and asks site coordinators to discuss with their local boards.
14. April will bring possible September dates/locations for next year’s conference to the meeting next month for discussion by the committee and possibly choose a date and location to include in the brochure.