WVRHEP Faculty Development Meeting

Minutes

Friday, April 7, 2000
Braxton LRC
10AM – 2PM

I.     Approval of Minutes – Minutes of the February 18, 2000 Faculty Development Meeting were approved (Payette/Foster).
II.     Next Steps (From February 18, 2000 Meeting)
 

  1. Dan to speak with Parr about the LRC committee being in charge of the petting zoo. Completed
  2. Kathryn & Rosie will check with Site Coordinators about area crafters who may want to display on Friday evening during the reception. Completed
  3. Rosie will talk with Bill Carlton to see if he will be able to do the entire Change Management presentation.  If not, Judy Sedgeman could be asked to assist with his session. Completed
  4. Dan and Bob to work together to develop procedures of IDS sessions by next meeting.
  5. Don, Imogene and Chuck to work together on cultural diversity session for Faculty Development Day. Completed
  6. Dan to speak with OSCD’s about training topics for next faculty development day. Completed
III. Faculty Development Day 2000
a. OSCD Training – Dan & Bob – Dan reported that he has spoken to most all of the OSCD’s.  They have indicated their willingness to do the job if they know what the job entails.  The OSCD’s suggest a format that defines what a bad preceptor is – what exactly does this mean and who determines it?  The committee decided they would like to have Judy Sedgeman do a session on conflict resolution as it relates to the OSCD position.  The second part of the meeting could be for a discussion between the OSCD’s and school representatives about why the position is important.  April will contact Judy Sedgeman.  Letters will be sent to conference participants confirming time/session.  The comment was made that there is a football game that weekend.  The schedule was not available when the dates were chosen.  Rosie will check with D’Allessandri (our tentative lunch speaker) to confirm that he will be there.  If the Dean is not able to attend, we may need to choose another date for the conference.  Once this is confirmed the date saver cards will be sent along with an email to those faculty who have email access.  April will send an email to coordinators asking them to add preceptor email addresses to TRACKER if they are not already there.
The OSCD training schedule is as follows:
9-9:30 AM –   General Session with Rosie and Dan
9:30 –11:30 AM -  Conflict Resolution with Judy Sedgeman
11:30 School Representatives invited to discuss OSCD position
12:00  Lunch and meeting wrap-up
OSCD’s and others involved with the training may need to stay Thursday night.  April will check to see that hotel rooms have been blocked for Thursday night.

b. Cultural Diversity  – Imogene and Chuck will be working on this session.  Don Fidler has a date conflict and will not be available to present at the conference.  Imogene passed out an assessment of outcomes for the session.  She stated that she is looking for clinical issues for the role playing part of the session.  Imogene suggested setting up a notebook for each participant with handouts on diversity and sample cases etc.  Imogene said she envisioned the session to be a power point lecture with a lot of material, stories and role-play that will depict all the different areas of diversity.  Several suggestions were made as to people who might have stories or scenarios.  A suggestion was also made to deal with the areas of community standards and economic factors.  As part of the conference registration there could be a statement requesting stories/scenarios for use in the session.  Ann Chester was suggested as a resource.

c. Petting Zoo – Dan reported that Parr Thacker and the LRC Committee would be handling this activity which is scheduled for Friday, October 6 from 6:30 – 9:30 PM during the reception.

d. Clinical Teaching Providing Feedback – Rosie and Helen will be working on this session

e. Change Management – Bill Carlton has agreed to do this session.  A letter will be sent to confirm and to ask for his CV and other information.

f. Family Entertainment – April reported that she has spoken with Snowshoe and they are not really set up to have supervised childcare.  Someone is to get back with her.  If Snowshoe cannot do this, it was suggested that a couple of teenagers (perhaps children of field faculty) be paid to provide some supervised childcare.  Movies and other entertainment for the children can be provided.

g. Craft Displays – Rosie has four crafters lined up to come.  Sherri agreed to check with the site coordinators about additional craft displays for the conference.

V. New Business

a. Meeting Schedule – The committee decided to look at meeting on the panel months because so many members are involved in the vision workgroup.  April will look at the schedule for May 15, possibly in the afternoon for a meeting of the committee.

b. Policy 96-02 “WVRHEP Committee Structure” – Helen agreed to come up with a description for the faculty development committee and send this to the faculty development email discussion list for feedback.  We will discuss this again at the next meeting.

c. Other – Dr. Satow is resigning his position on the committee.  Therefore, another faculty member is needed on the committee.  Rosie asked members to be thinking about whom might be willing to serve.

VI. Next Steps

  1. Dan and Bob to work together to develop procedures of IDS sessions by next meeting.
  2. April to contact Judy Sedgeman about doing “Conflict Resolution” session with OSCD’s at FDD.
  3. April to send letters to conference participants confirming time/session and asking for CV and other information.
  4. Rosie to check with D’Allessandri’s office about whether he will be available as the lunch speaker on Saturday.
  5. April will send date saver cards and email to field faculty announcing the conference.
  6. April to send an email to coordinators asking them to add preceptor email addresses to TRACKER if they are not already there.
  7. April will check to see that hotel rooms have been blocked for Thursday night.
  8. Sherri to contact site coordinators about additional craft displays for the conference.
  9. Helen to send a sample of a clinical teaching newsletter to the committee for review/comment.
  10. April to send Field Faculty Survey results to site coordinators, OSCD’s, and RHEP committee chairs with a cover letter asking for review and discussion/action on comments related to respective committees.
  11. Sherri to propose the joint site coordinator/Faculty development committee meeting of May 15 from 7:30-9:30 AM to the site coordinators.
  12. April to look at committee meeting schedule for May 15 and possible time for FD committee to meet in afternoon.  An email will be sent to the committee.
  13. Helen to develop a committee description for policy 96-02 and send to email discussion list for feedback.
  14. Members to think about possible replacement for Dr. Satow on the IV. Field Faculty
Next meeting of the Faculty Development Committee:
Monday, May 15, 2000
Days Inn, Flatwoods
11:30AM - 1:30 PM