WVRHEP Faculty Development Meeting Minutes Thursday, January 13, 2000 Days Inn, Flatwoods 2-5PM I. Approval of Minutes Minutes of the December 2, 1999 Faculty Development Meeting were approved (Brody/Baker). II. Next Steps 1. Margaret to provide financial information on previous Faculty Development Day Conferences from 1995-1999 by next meeting. (done) 2. Sandy to get exact prices for food at Snowshoe by next meeting. (done) 3. Imogene asked members to look over article on Faculty Development options by next meeting for discussion (done) 4. April to check with Hilda on further steps needed for Faculty Development Survey. (done) 5. Suggestions/additions to Faculty Development Survey should be sent to Helen Baker (hbaker@wvsom.edu) by next meeting. (done) 6. April and Rosie to work on task working sheet for OSCD to assist in identifying job tasks 7. Dan to speak with OSCD's about training topics for next Faculty Development Day. 8. Sandy to secure meeting rooms for committee meetings (done) 9. Rosie and April to send draft Community Service/Research Approval form to site coordinators for feedback/revision. (done) 10. Dan and Bob to work together to develop procedures of IDS session by next meeting. 11. Don and Imogene to work together on cultural diversity topic for Faculty Development Day. 12. April will invite LRC Committee members, Faculty Development Committee members and OSCD's to January 13, 2000 MDTV meeting. (done) 13. Other possible topics for our general FDD attendees, besides the cultural diversity issue will need to be finalized at the next meeting. (done) 14. Feedback on the MDTV televised session will be discussed, as site coordinators gave feedback to April. (done) III. Faculty Development Day 2000 a. Review 1995-1999 budget information The committee reviewed the budget information for faculty development day costs provided by Margaret from 1996-1999. Budget for the 2000 conference is $8,000. The committee also reviewed information provided by Sandy Baker from Snowshoe on food rates for the 2000 conference. We can get a government rate of $30.00 per person which would include a breakfast, lunch and dinner. The committee discussed the possibility of having lunch on your own on the opening Friday of the conference and then having dinner with a dinner speaker OR of having only a reception that evening with heavy hors d'oeuvres. April was not sure whether we would still be able to receive the government rate if we do this. She will have Sandy call Snowshoe and check. It was suggested that Dr. D'Allesandri might possibly be the lunch speaker. Rosie agreed to check about this. b. Confirm Snowshoe October 6-7, 2000 April said that the contract has been signed for Snowshoe and there is a 30-day clause for cancellation. Conference room charges will be $150 for both days. Food will be the largest expense. April agreed to keep the committee up to date on estimated expenses for the conference this year. c. Training for OSCD's The OSCD's are interested in having a training that is separate during FDD. The suggestion is to have this training on Friday morning until about noon. The topic has not yet been decided. Dan and Bob will be talking with the OSCD's to determine a training topic. Chuck brought up the concern as to whether the OSCD position is workable in each consortium. Chuck said the position was not working at his site although he has made several attempts and had several meetings with his OSCD. Local faculty development, which is a responsibility of the OSCD is not happening in the majority of consortia. Compensation is different for this position at each consortium and the majority do not pay anything extra for these responsibilities. Without compensation it is nearly impossible to have accountability. There was a suggestion by Dan Brody to look at earmarking part of the $500,000 Dr. Weston is asking for out of the Governor's budget for the funding of the OSCD. Rosie will speak with Hilda about this. Dan and Rosie also plan to contact the OSCD's to speak with them. April will email them an updated list and information. Kelly suggested that the site coordinators be invited to attend the training with their OSCD at FDD. The committee agreed this would be a good idea. The committee also talked about the possibility of holding an OSCD weekend retreat at some point, perhaps at Erickson Alumni Center at ABB. It would be inexpensive and a great opportunity to have some one on one interaction with the OSCD's. d. Cultural Diversity Imogene & Don This was tabled until the next meeting due to no report. Chuck said that he would also like to work with Imogene and Don on this topic. He will contact them. e. Faculty Development Article & other options discussion - Dan said that he would check with Marshall about who is responsible for faculty development there. Rosie will check with WVU. Helen commented that she is in charge of faculty development and educational development at WVSOM. IV. Faculty Development Survey Helen will contact Imogene about any changes she may have and will send the survey to April for dissemination. V. MDTV IDS Session Feedback was discussed at the previous meeting with MDTV and included discussion about technical difficulties, training for presenters, and ways to improve future sessions by using smaller groups etc. VI. OSCD Job Description Tabled until the next meeting. VII. Draft Community Service/Research Approval Form Kelly Blake and Chuck Connor discussed concerns from several site coordinators about the form. Kelly pointed out that the form developed by the faculty development committee would not really provide any kind of security if there are no clear guidelines on what the OSCD or lead field faculty may and may not approve, according to the schools' liability policies. Kelly added that it is likely that most of the service that is occurring now is known of and approved by field faculty already. Rosie stated that she thought there would be a list of community service activities that would be exempt from needing approval such as blood pressures and health fairs etc. However, this may not be the case depending on the policies of the different schools. For example, WVSOM requires their students to be supervised by a DO or MD during health fairs and screenings. WVU medical students may be supervised by a nurse practitioner or physician assistant. This issue is also being discussed, and recommendations have been made by a sub-committee of members from the Site Coordinator Committee and Schools Committee. The chair of the sub-committee is Jacquelynn Copenhaver. Kelly suggested that a member of the Faculty Development Committee join discussions of this sub-committee rather than recommendations being made by two separate committees on the same issue. The committee agreed with this idea and decided that since Imogene Foster is a member of both the Schools Committee and Faculty Development, and is serving on the sub-committee to discuss the community service issue, that she could serve as a representative for Faculty Development as well. Next meetings of the Faculty Development Committee are as follows: February 18, 2000 10AM-2PM Braxton LRC March 10, 2000 10AM-2PM Braxton LRC April 7, 2000 10AM-2PM Braxton LRC NEXT STEPS 1. April and Rosie to work on task working sheet for OSCD to assist in identifying job tasks. 2. Dan and Bob to work together to develop procedures of IDS sessions by next meeting 3. Don, Imogene and Chuck to work together on cultural diversity topic for Faculty Development Day session. 4. Sandy will check about costs of dinner reception versus dinner on Friday evening. 5. Rosie to check with Dr. D'Allesandri about being the dinner speaker at FDD. 6. Rosie to speak with Hilda about the possibility of using a portion of the $500,000 from the Governor's budget for compensation for the OSCD. 7. Dan & Rosie to contact the OSCD's to speak with them about needs, questions etc. 8. Dan to check with Marshall about who is responsible for faculty development. 9. Rosie to check with WVU about who is responsible for faculty development. 10. Chuck to contact Imogene and/or Don Filder about assisting with the cultural diversity session planning. 11. Helen to contact Imogene regarding changes to the survey for Field Faculty and send to April for dissemination. 12. April to send Dan and Rosie updated information on OSCD's 13. Dan to speak with OSCD's about training topics for next Faculty Development Day.