Minutes

WVRHEP Evaluation Committee

July 21, 2003

Members Present: Helen Baker, Jodie Jackson (Co-chair), Judy Koehler, Ken Shannon, Sheryll Tennant

Others present: Hilda Heady, Debra Riggs, Jane Sullivan, Malinda Turner

Members Absent: Kelly Fritts, Mike McCarthy, Brenda Michael, Teresa Richmond, Sonnie Strader, Georgianna Tillis

Jodie distributed the minor revisions to Policy 98-02 (Minimal Requirements for WVRHEP Student Status) and for the Definition of Type of Student that were discussed at various committee meetings, including the Evaluation Committee meeting, on May 19 and informed the group that these documents would be voted on by the Advisory Panel today (July 21). Jodie acknowledged ROVER’s objections to not counting the rotations of non-higher education students such as LPN students but since these objections were not re-iterated at the May meetings, the proposed policies will go to the Advisory Panel for vote today. Hilda explained that legislators appear more interested in RHEP resources going for training of residents in rural areas rather than training of non-higher education students. She also acknowledged the current nursing shortage but said that the shortage is for RNs and not for LPNs.

Sheryll Tennant informed the committee that the changes to the SERFE and Baseline Data Questionnaire and new dental SERFE and Dental Baseline Data Questionnaire were submitted to WVU IRB on June 17, 2003 and should be an expedited review. We are expecting to hear back from IRB soon, possibly this week.

Jodie reported the solution proposed by Mike McCarthy for the difficulty that site coordinators have when trying to change in student status from RHEP to "Other Rural" in the case where students were assigned a non-RHEP preceptor (and, hence, could not be classified as an RHEP rotation). This issue was resolved by allowing a site coordinator to verify a rotation without designating a specific SITE or PRECEPTOR OF RECORD (i.e., leaving both fields at the "Select One" selection). We are trying to prevent this situation from occurring by educating the campus coordinators that a rotation cannot be RHEP if the student is not with an RHEP preceptor, even though the student may participate in IDS and community service activities.

Jodie distributed the revised Tracking Plan for tracking the practice location of graduates. The revised plan will request practice address in addition to name, residency state, residency specialty, zip code and practice specialty.

The proposed policy change regarding interdisciplinary education while on rural rotation was distributed and introduced for discussion. There were no objections during the meeting to this policy. Members were advised to email April with their concerns soon since this will be brought up to the Advisory Panel for vote at the September meeting. Helen Baker emphasized that it is up to the individual campus course coordinator whether or not students are required to attend the mock IDS sessions that are held on campus to prepare students for the IDS sessions at their rural site.

The Evaluation Committee was presented with a draft of responses to Objective B5.1 of the Visions 2000 document for discussion. During the meeting, the committee drafted a response to Objective 3.1 and made suggestions for changes to the responses to Objective B5.1. Jodie will make these additions and changes and email to the committee this week for their review. She told them a quick turn-around would be necessary since the committee drafting the changes to the Visions 2000 document is eager to complete their work.