Others present: Norm Ferrari, Jane Horst, Steve Fumich, Stacy Swenson

Members Absent: Helen Baker, Kelly Fritts, Brenda Michael, Cindy Moats, Nancy Nedrow, Joanne Raines, Ken Shannon

Update on electronic evaluation –ALL winners for this year's drawing have been sent a check for $250!:
Michelle Morrison, WVU, School of Medicine, Class of 2003
Michael Sanger, WVSOM, Class of 2001 (check sent)
Kevin Oxley, WVU, School of Medicine, Class of 2003
Janine Love, WVU, Dental Hygiene, Class of 2002
Matthew Miller, WVU, School of Dentistry, Class of 2001
Teresa Ritchie, WVU-Charleston, School of Nursing, Class of 2001

New Data Analyst/Program Assistant in the Office of Rural Health
Jodie introduced Sheryll Tennant who has taken Alex Lubman’s place as the data analyst/program assistant in the WVU Office of Rural Health.  She will also be a member of the Evaluation Committee.

New Evaluation Committee member:
Teresa Holshuh from the MU School of Medicine has joined the Evaluation Committee.

Medical Student Baseline Data Questionnaire
Jodie discussed a recent change to TRACKER: When a medicine campus coordinator adds a new student and provides an email address for that student, the coordinator will be asked whether to notify that medical student about the Baseline Data Questionnaire and ask him/her to complete it at that time. A response of "YES" will generate an email message to that student requesting that s/he complete the baseline (a copy of the baseline cover letter) and instructions for doing so.  Please note that this early notification will ONLY work if the email address for the student is provided at the time the student is added to TRACKER.  This change does NOT affect campus coordinators in other disciplines, since the baseline questionnaire is only applicable to medical students.

Nancy Dunn expressed an interest in developing an electronic Baseline Data Questionnaire for nursing students – a possible topic for her doctoral dissertation.  Jodie to discuss this with Mike McCarthy and Hilda and get back to her.

Jodie briefly discussed the WVU & WVSOM strategies for improving medical student response rate to the Baseline Data questionnaire.  Teresa Holshuh will discuss strategies that might work for MU medical school with Joanne Raines.

Data Collection via TRACKER of community service activities:
Jodie discussed the new checkbox for "Newspaper Article" on the community service log completed electronically by site coordinator.  This checkbox will enable us to count such articles separate from other community service projects.  The suggestion was made to make this a broader category such as “health information journalism” that could include publications, pamphlets, and radio and TV spots.

New WVU OB/GYN Campus Coordinator:
Jodie announced that there is a new WVU OB/GYN campus coordinator, Amanda Withrow, who will be scheduling the WVU OB/GYN two week rotations that are within an RHEP service area via TRACKER.  These 2 week rotations will be classified as “IN” (instead of “RHEP” rotations) since students do not participate in community service while at the RHEP site due to the short length of their rotation.

Site Coordinator Evaluation of RHEP students:
The Evaluation Committee discussed the comments of the site coordinators on the “Site Coordinator Evaluation of RHEP Students” drafted by Helen Baker.  It was recognized that the School Committee needs to address some major issues raised by the site coordinators before this form can be implemented.  Nancy Dunn and Norm Ferrari mentioned the importance of the form being used by all consortia or not at all, especially if this evaluation is used in determining the student’s grade.  These comments will be discussed by the School Committee in March, 2002, unless there is a conference call before then.  After that meeting, the School Committee may opt to send this evaluation form back to the Evaluation Committee to make changes as suggested.