July 17, 2000 Evaluation Committee Meeting

Members Present: Annie Macintosh, Jodie Jackson, Kelly Blake, Penny Asbury,
Anna Reno (new member), Jennifer Allen (alternate member) 

Members Absent: David Martin, Helen Baker, Karen Fahey, Jo Ann Raines, Randy
Lowe, Ron Fleshman, Tom Whittier, Trisha Petitte

Others Present: Patty Crawford, Dick Meckstroth, Carla Campbell, Chuck Conner,
Brenda Michael, Joan Hypes, Mark Allen, Ann Cather

DRAFT Minutes:
·       Jodie Jackson updated committee on the evaluation research project led
by Dr. Ken Shannon and Helen Baker. She passed out 3 documents for piloting
medical student evaluations. They were: medical student pre-test, student
evaluation of rural field experience (SERFE) for medicine and SERFE for all
other disciplines.
·       Chuck Conner suggested using only one SERFE form for all
disciplines and
adding additional questions specific to medical students. Jodie will continue
to work on the forms with Dr. Shannon and Helen and let the committee know the
progress via email. 
·       Mike McCarthy is working on posting these SERFE forms on the
internet so
that they will all be completed electronically as soon as possible. Issue:
These
forms will replace current SERFE. Trisha needs to make sure the data
matches up
and that she’ll be able to use the information from the new forms together for
the reports with the information that is currently being sent to her. Once
paper evaluations stop, the questions are a little different and might reflect
a change mid-year.
·       Kelly made the suggestion that Helen Baker and Dr. Shannon do a
committee presentation with benchmark dates for project implementation.
·       Medical student pre-test and SERFE will be sent to campus faculty,
site
coordinators, and the student advisory panel before being implemented.
·       SERFE reports will be available 3 times (instead of 4) in 2001.
January
1  April 30 information reported May 30, May 1  August 31 information reported
October 15, September 1  December 31 information reported January 31.
·       Jodie passed out a chart regarding decline in rural rotations for
97/98
compared to 98/99. Questions about this information should be directed to
Jodie.
·       Helen Baker was unavailable to discuss the Field Faculty Survey
·       In roundtable discussion, Carla Campbell informed the committee of a
glitch in IDS data entry on Tracker. Mark Allen responded for Mike McCarthy
that the problem was being taken care of. Kelly Blake is to ask Trisha Petitte
when site coordinators can expect reports on 1999-2000 IDS data and is also to
ask Mike McCarthy about editing requests in Tracker.