DRAFT WVRHEP Evaluation Committee Meeting Minutes March 20, 2000 Members Present: Kelly Blake, Jodie Jackson, Helen Baker, Trisha Petitte, Annie McIntosh, Penny Rose, Steve Thomas Members absent: Karen Fahey, Ron Fleshman, Randy Lowe, David Martin, Jo Ann Raines, Tom Whittier Others present: Jennifer Allen, Carla Campbell, Chuck Conner, Kathryn Greenlief, Joanie Hypes, Elizabeth Richmond, Amy Thomas, Malinda Turner. Trisha Petitte gave site coordinators results of the student evaluations of rural field experience for the fourth quarter of 1999 with comparative data from 1997 to 1999. She explained that, beginning January 1, 2000, that reference to specific sites and names of site coordinators, field faculty, etc will not be removed from the responses to open-ended questions and that this information will be available over the WVRHEP web site to site coordinators, specific school coordinators and specific WVRHEP administrators with use of a password. Emphasis on the confidentiality of this information will be emphasized to the school coordinators. Site coordinators may choose to delete this identifying information upon presentation to their individual boards. Hard copies of the Student Evaluation of Rural Field Experience data will still be mailed directly to Trisha as it has in the past and entered into the Access database as it has in the past. Trisha will then enter the data into graphs via Power Point on a quarterly basis and transfer the data to Mike McCarthy who will put it on the WVRHEP web site. Data will be available as it has been in the past: by individual school (for WVU, WVSOM, and Marshall), by discipline, by consortia (provided to Mike McCarthy by site coordinators on a template that compares their consortia to the WVRHEP project as a whole) and for all students together. Data for all students together will be presented as it has in the past: in Power Point along with the same data for the two previous years. Trisha and Jennifer Allen will develop the template for the site coordinators along with instructions for use of the template. An n of 10 is required for data analysis. Mike McCarthy will have a protocol of the password protected information at the May Evaluation Committee meeting. In addition to the site coordinators, the following school coordinators will have total access to the data: Alderson Broaddus Physician Assistant program: Sharon Boni, RN DNSc College of West Virginia: Deborah Campbell Marshall University School of Medicine: Jo Ann Raines Marshall University School of Nursing: Lynn Welch, RN, EdD West Virginia School of Osteopathic Medicine: Patty Crawford West Virginia University School of Dentistry: Richard Meckstroth, DDS West Virginia University School of Dental Hygiene: Christina DeBiase West Virginia University School of Medicine: Jodie to verify West Virginia University School of Medicine CAMC: Kathleen Bors West Virginia University School of Nursing: Imogene Foster, RN, MSN, MA, EdD West Virginia University School of Pharmacy: Clarke Ridgway, RPh West Virginia University Department of Occupational Therapy: Jodie to verify West Virginia University Department of Physicial Therapy: Ralph Utzman The following Administrators will have access to all data: Executive Director of WVRHEP Associate Director of WVRHEP Trisha will continue the policy of immediately notifying Hilda of any adverse comments needing immediate attention. Due to issues of anonymity and possible duplication of data entry, students will not be completing their evaluations on-line at this time. Jodie Jackson informed the Committee that Ken Shannon, MD, did not receive the Robert Wood Johnson Generalist Faculty Scholars Program grant. Jodie emphasized that there is momentum now for a more rigorous RHEP evaluation - that Ken Shannon and Don Pathman, MD (researcher/consultant from the Cecil Shepps Rural Research Center in Chapel Hill) are still very interested in this project. Jodie also emphasized the importance of being prepared for specific questions from the legislature, especially in light of the fact that the second reauthorization of the RHI Act of 1991 is coming up in one year (2001). The Office of Rural Health will continue to be on the look-out for other grant opportunities for this purpose. Supplementation by RHEP Special Project funds could serve as in-kind money needed for many grant opportunities. Jodie pointed out that there is an opportunity to dovetail the proposed RHEP evaluation with grant dollars provided by the West Virginia Rural Health Access Program to the WVU Office of Rural Health for evaluation of the state’s financial incentive programs and save money but we would still need to come up with reimbursement for approximately 20% Ken Shannon’s time, consultation time for Don Pathman, and salary supplementation dollars for the data entry person that will be hired to work on the financial incentive evaluation. The WVU Office of Rural Health would contribute significant in-kind personnel time. Helen Baker suggested that similar types of data are already being collected at WVSOM and questioned whether this proposed research would provide new information. Mike McCarthy demonstrated the new web-based form for Student Evaluation of IDS. The site coordinators will be entering evaluation responses directly into TRACKER along with information on the date of the session, the topic of the session and the facilitator of the session. Mike will be providing data from the site coordinator to Trisha who will download and analyze in narrative form. After enough data on IDS sessions has been accumulated, Trisha will additionally be able to prepare reports by facilitator upon request. During the roundtable, it was brought to the committee’s attention that the RHEP Annual Report reflected a decline in RHEP rotations and other rural rotations. The question arose as to whether anyone in the RHEP system was looking at that issue and if no-one was, should the Evaluation Committee be doing that? Kelly said she would bring up the issue in her report to the Advisory Panel that afternoon.