KELLOGG GRANT CURRICULUM COMMITTEE MINUTES FEBRUARY 7, 1992 Present were: William Carlton (Project Director), David Elliott (WVU School of Pharmacy), Jan Fox (MUSOM Academic Computing), Arnold Hassen (WV School of Osteopathic Medicine), Jean Hoff (WVU School of Nursing), Judith Kandzari (WVU School of Nursing), David Martin (Camden-On-Gauley Medical Center), Richard Meckstroth (WVU School of Dentistry - attended for William McCutcheon), Jeffrey Neeley (WVUSOM Internal Medicine), Diane Parnicza (MU School of Nursing), Cecil Pollard (MUSOM Health Services Research), Linda Savory (Chair, MUSOM), James Shameway (WVUSOM Asst. Dean for Curricular Affairs), Marian Swinker (WVUSOM Family Medicine), and Lynne Welch (MU School of Nursing). The meeting was called to order at 10:30 am. The agenda for the meeting included the following: þ Clinical assignments - agenda þ Five courses - agenda þ Clean up: - Learning resource centers - Library - Assorted numbers (FTE, housing, etc.) - Report from Cecil Pollard regarding evaluation þ Clarification of January 17 minutes NURSING Jean Hoff introduced Judith Kandzari who will replace Jean on the Curriculum Committee. Jean stated that she will continue to come to meetings for the remainder of this semester. CORRECTION OF MINUTES The subcommittee to review the five courses will consist of Lynne Welch, Arnold Hassen, and Bill McCutcheon. It was agreed that Lynne Welch would chair this committee and not Bill McCutcheon. -1- RETREAT The Board of Trustees has set aside $50,000 to be used for faculty development. Bill Carlton stated that we could fund the retreat legitimately from this money. Jamie Shumway stated that there needs to be some organization (team building) when dealing with topics at the retreat. By the retreat the committee should have one general model to be approved by everyone and then present to the clinics. It was decided at this meeting the exact number of people attending the retreat which came to a total of 20 people. The retreat will be held at Hawk's Nest State Park on February 27 and 28. Bill Carlton's office has the details of this meeting. LEARNING RESOURCE CENTERS Jan was asked to give a report on the status of the LRC Sub- Committee. Network material that Jan has on hand has been forwarded to Cecil Pollard and Arnold Hassen. Concerns relating to these issues should be directed to Cecil Pollard or Arnold Hassen. Jan suggested a massive demo at Marshall due to the expense of copying the material. Jamie Shumway inquired about the number of computers available to the students at the LRC. Bill Carlton stated that in the original budget two or three computers were to be provided. Dr. Savory added that in the last budget the site coordinator will have a computer, and two other computers will be provided for use by students, faculty, and other personnel. Bill Carlton suggested that each discipline determine the needs for the numbers of computers needed and bringing this suggestion to the next Joint Governing Committee (March 9). A floor plan for the Spencer location was distributed at this meeting. It was discussed that the field professors should have their own work space. LIBRARY Anyone who has questions regarding library issues should contact Judy Kandzari, Jan Fox, or Arnold Hassen. Bill Carlton stated that an estimated cost needs to be determined for books, journals, etc. He would then have to go to the Joint Governing Committee with this figure for approval. -2- FIELD PROFESSOR Dr. Savory announced that the field professor job description has been distributed to everyone and that the Joint Governing Committee will have to approve this job description before the KGCC can act further. Prior to hiring field professors, the committee needs to prepare material to relay to the field professors what the expectations of the program will be. This plan would include: þ Profile of student capability (i.e., discipline specific) þ Objectives of students for each discipline þ Orientation (will be discussed towards the end of the retreat) þ Multidisciplinary sessions: 1) Disease oriented model a) patient generated b) case generated c) research generated (RHAC generated, community health generated, or state health department) 2) Patient management - team efforts (as far as scheduling is concerned, everyone should write up all their needs by discipline and take to the retreat) 3) Community health driven A model needs to be developed to show how "x" number of weeks in the field will be organized for discipline-specific curriculum. The mechanism for a model would be a) patient, b) family, or c) community. It was felt that a community mentor job description should be prepared. Dr. Savory has asked the committee members to get to her information relating to the community mentor job description. Judith Kandzari will present at the retreat the Patch Program and Genesis Program (for faculty development and mentor development). HOUSING Jan Fox distributed a graph regarding housing for the clinics. Richard Meckstroth stated that there will not be more than one dentistry student per site. It is still questionable whether this student will need housing all year or part of the year. Dr. Meckstroth stated that the dentistry student will be a full time equivalent body that will change space during the year. -3- Dr. Hassen stated that field professors are supposed to be a part of the community and will not need housing. David Elliott added that dentistry students will not need housing in July. David Martin stated that housing will not be a problem for them; they will find someone who will provide housing for the students. The nursing students will not need housing as they will potentially come from the community. For the retreat, Dr. Savory has asked nursing to make a statement relative to who is available and what part of their time is available, and what nursing student will be doing on site. EVALUATION Cecil Pollard had two handouts (Expanding On Evaluation Issues and Issues/Objectives for Evaluation Planning). Cecil stated that at the last Joint Governing Committee a budget was approved for evaluation and they recognized Cecil as the acting coordinator of evaluation. Also approved was a trip planned to Orlando for evaluation for two (Cecil and one community member). The chairwoman of the Joint Governing Committee was asked to appoint a project-wide evaluation committee. The evaluation committee will report directly to the Joint Governing Committee. The organizational chart handed out at the meeting was not the most current and Bill Carlton will have an updated organizational chart for the retreat. An evaluation paradigm was part of Cecil's handout. The three broad areas of evaluation context, implementation and outcomes. Lynne Welch has already responded with some of her major concerns and Cecil has asked that all KGCC members do the same. Cecil stated that the committee should consider an outside evaluator to legitimize what the committee is doing. The Curriculum Committee unanimously supports the idea of getting outside evaluators to evaluate the evaluation component of the Kellogg project. Cecil added that Michigan State's cluster evaluation team will be very interested in this committee's activities. PRECLINICAL COURSES Lynne Welch will distribute to this committee a memorandum regarding the orientation -4- of the five courses prior to the retreat. It will suggest how are we going to teach the courses, course content and structure. The above mentioned individuals will prepare and bring to the retreat a concensus opinion of the five courses for this committee's review. The meeting was adjourned at approximately 1:05 pm. Linda M. Savory, M.D. -5-