Advisory Panel

June 11, 2007

Days Inn, Flatwoods WV

Members in Attendance: Dennis McCutcheon, Walter McNutt, Richard Meckstroth, Gaye Mitchell, Carla See, Norman Ferrari, Patti Crawford, Penny Asbury, Alison Witte, Jill Cochran, Sharon Hanna, Shirley C Neel, Mike Calloway, Tom Hefner

Others in Attendance: April Vestal, Hilda Heady, Nannette VanDyke-McDonald, David Bowyer, Kathryn Greenlief, Lora Adkins, Elizabeth Richmond, Malinda Turner, Carla Campbell, Chris Dodge, Lew Holloway, Amber Crist, Barry Linger, Vanessa Linger, Dalena Riggs, Sonnie Strader, Tim Anderson, Chuck Conner, Haylee Heinsberg, Sharon Giles, Derrick Day, Margaret Novacich

Staff: Rhonda Carpenter

Call to Order: 2:25 pm. Dennis McCutcheon opened the floor for introductions. Mike Calloway introduced Tim Anderson, Co-Chair of the Southern Counties Consortium. Patti Crawford introduced Elaine Soper, Associate Dean for Educational Development at WVSOM.

Move to consent agenda (T Hefner/N. Ferrari). Motion passed.

COMMITTEE REVIEWS AND GROUP REPORTS:

Joint Outreach Committee

Carla See reported that during the last year the Outreach/Curriculum Committee and Schools Committee have held joint meetings in order to address common issues. The main issue addressed was Policy 2004-02 “Policy Statement to Encourage a More Even Distribution of Medical Students.” On March 12, 2007 the Schools Committee voted to 1) review data beginning July 2008, with implementation of new levels July 2009 as reflected in the chart below, 2) other rural sites will be counted, and 3) the policy will reflect only 2 levels of medical students in order to encourage a more even distribution of medical students and to cut down on confusion.

Recalculations	Review by School Committee	Review by Recruitment and Retention Committee	Implementation
December 2005 (done late)	N/A	N/A	July 1, 2006
July 2008	September 2008	November 2008	July 1, 2009
July 2010	September 2010	November 2010	July 1, 2011
July 2012	September 2012	November 2012	July 1, 2013
July 2014	September 2014	November 2014	July 1, 2015
July 1016	September 2016	November 2016	July 1, 2017

Discussion of Policy 2007-02

Margaret Novacich presented the new policy for Management and Disposal of Property and Equipment that was created under the direction of Kristi Pritt because the guidance in existence was located in multiple areas. This policy combines all the information into one policy. The policy states that capital assets are anything with a purchase price of $1,000 dollars or more and a useful life of greater than one year. Property and vehicles are still unable to be purchased per Finance Committee and Advisory Panel decision in 2003. All equipment that is purchased is titled to the RHEP consortium but remains the property of the Higher Education Policy Commission. Whenever property is disposed of, funds generated revert back to the HEPC in the form of funds to be spent at that consortium or if there is a balance at the end of the fiscal year, that money is given back to the HEPC for redistribution to the consortium. N Ferrari moved to approve the policy as presented/seconded by R Meckstroth. Dennis McCutcheon called for discussion. Hilda Heady asked Margaret if this policy was to apply from here forward or would it cover property that is currently out there. Margaret responded that it would cover property that is currently out there. After discussion, the motion on the policy was tabled (moved by T Hefner/G Mitchell) until Kristi Pritt and legal counsel from the HEPC could be present for discussion regarding existing properties.

Kanawha Valley Health Consortium Report

Amber Crist reported on the activities of the Kanawha Valley Health Consortium over the past six months.

Winding Road Health Consortium Report

Due to technical problems the report from Winding Roads Health Consortium Coordinator Chuck Conner will be rescheduled.

EXECUTIVE/ASSOCIATE DIRECTOR’S REPORT

Hilda thanked everyone for their kindness and support during the loss of her mother.

There have been several changes in the leadership at WVU recently. WVU President David C Hardesty Jr is retiring. The new President of WVU is Mike Garrison, who will begin in September. Dr. Robert D’Alessandri, Vice President of Health Sciences has also left WVU. Current Senior Associate Vice President, Fred Butcher, Ph.D., will act as the vice president until a permanent replacement has been named.

Awards Dinner Planning Committee is moving forward with plans for the 2008 event. Approval has been received to present a Legislative Award. Senator Earl Ray Tomblin will be the first to receive this award, which will be named in his honor, for his work in support of the Rural Health program. Several dignitaries will be invited. The guest list be larger this year with approximately 500 people to be invited. The date has been tentatively changed to January 28, 2008. The committee is looking at various ways to raise funds to support the event including possible corporate sponsorship.

A think tank session is scheduled for tomorrow with all the AHEC Center Directors and RHEP Site Coordinators to put the advocacy plan together.

OTHER BUSINESS

Patti Crawford informed the panel that Rural Health Advocacy Training with Alan Morgan, CEO, NRHA is available on the WVHRA.org website. She also said that WVRHA has asked AHEC/RHEP to host a Rural Health Forum.

Motion to adjourn (G. Mitchell/C. See). The meeting was adjourned at 3:05 pm.