WV Rural Health Education Partnerships

State Advisory Panel

Meeting Minutes

November 15, 2004

Members in Attendance: Dennis McCutcheon, Ann Reynolds, Gaye Mitchell, Carla See, Norman Ferrari, Mike Calloway, Loretta Jones, Judy Koehler, David Hughes, Tom Hefner, Patti Crawford (proxy for Dean Adelman), Elizabeth “Betsy” Degges

Staff: Hilda Heady, April Vestal, Rhonda Carpenter, Kim Robinson

Guests in Attendance: Alicia Tyler, Jodie Jackson, Jo Ann Raines, Anna Reno, Debbie Curry, Abira Roy, Kim Robinson, Sheryll Tennant, Sharon Giles, Sandra Pope, Jaime Bland, Ken Shannon, Lora Adkins, Sonnie Strader, Brenda Michael, Parr Thacker, Georgianna Tillis, Richard Meckstroth

Call to Order: Chairman, Dennis McCutcheon called the meeting to order

Move to Consent Agenda:

Finance Committee Reports

Margaret Novacich reported the Finance Committee reviewed and approved first quarter reports from 5 of the 12 consortia. The other 7 reports will be e-mailed to the committee for approval as they are submitted. A Field Faculty Payment Policy was reviewed. Further work will be done with the site coordinators to develop this policy. It will be on the committee’s agenda for March. The committee approved two fund balance requests from NWVRHEC for funds from Little Kanawha Area fund balance in the amount of $15,000 and one from Mountain Health Consortium fund balance in the amount of $121,000. A request from the newly renamed FaWNRa-The Gorge Connection was not reviewed due to late submission and the fund balance request from Winding Roads/Kanawha Valley was tabled due to lack of representation. A conference call will be set to complete these reviews. Other proposals will be addressed as they arrive. Any other proposals are to be mailed to the attention of Margaret Novacich and they will be brought to the Finance Committee in the order in which they are received. Proposals will be accepted until March 1, 2005.

Policy Discussion and Approval (School Committee)

Policy 2004-01 - WVRHEP and AHEC Needle-Stick/Blood/Body Fluids Exposure Policy

Move to accept the policy as recommended (Ferrari/Meckstroth). Motion carried.

Policy 2004-02 - Policy statement to encourage a more even distribution of medical students.

Jodie Jackson discussed briefly. Some language changes were made “All medical schools will encourage students to complete at least one RHEP rotation at a level II or Level III RHEP site.” Move to accept with recommended language change (See/Ferrari). Motion carried.

Tabled Motion regarding Winding Roads-Kanawha Valley Proposal

Hilda explained that there was a tabled motion from the September 15, 2004 meeting regarding the Winding Roads and Kanawha Valley Health Consortium proposal. That proposal has been received. When the proposal was discussed in committee there were some questions and some missing budget data. None of the parties that submitted the proposal were present to respond to the questions so the proposal will remain tabled.

NWVRHEC Revisions to Merger Proposal: Request for use of fund balance to further merger

Finance committee has reviewed approved the request. Move to accept as reviewed and recommended by the Finance Committee (Ferrari/Hughes). Motion carried.

Faculty Development Committee

April reported on the Faculty Development Conference held in October. There were a total of 121 in attendance. Great evaluations were received from attendees. The committee will begin planning in January for the 2005 conference.

Recruitment and Retention Committee

Alicia Tyler reported $220,000 in incentives had been awarded. Melissa Wheeler and Alicia have worked on an overview report on retention of providers who have received financial incentives. They received good feedback and suggestions. Alicia would like to come back to the Advisory Panel in March to introduce their new director of recruitment who is taking Linda Adkins place upon her retirement.

OTHER BUSINESS

Hilda reported on the following:

§ Please delete Steve Thomas from the Site Coordinator list and any other e-mail address lists. He is no longer with Mountain Health Consortium but is still receiving e-mails.

§ Briefly discussed the next Legislative session and the issues we will be dealing with. At this point we are still proceeding with the update of the current PERD report and the issues that were discussed with them in April. Hilda is developing the 2005 Legislative Talking Points. She will get that out to all by mid-December. E-mail her with any points that you feel should be included.

§ After January 1 and until May send Hilda any updates on any Advisory Panel members. She needs an introductory bio on each member. Under the new state leadership the panel must go through the formal process of being reappointed to the State Advisory Panel.

§ Hilda led discussion about a request that has been received from Governor-elect Manchin. He has requested that we send him a list of the top five things his administration could do that would help us meet our mission and what we would do in response to his administrations actions that would help improve the state. Hilda asked that recommendations to be included on the list be e-mail to her by December 15. She will compile the list and forward to Governor Manchin.

§ Hilda invited those present to join her in congratulating Dennis McCutcheon. He was recently inducted into the 4H Hall of Fame.

§ The Site Coordinators, Evaluation Staff and Alicia Tyler are currently working on the annual report.

§ Hilda reminded everyone that Rural Health Day at the Legislature and the WVRHEP Awards Dinner is February 21, 2005 at the Embassy Suites in Charleston.

ADJOURNMENT

Motion for adjournment (Ferrari/Witte). The meeting was adjourned at 3:05pm.